Legal Practice Assistant

About the role

The Legal Practice Assistant (LPA) provides administrative support for attorneys and other timekeepers in the HCLS Intellectual Property Practice Group. The LPA performs a wide variety of administrative tasks and delivers a high level of customer service, while consistently producing an excellent work product.

Responsibilities

• Perform specialized administrative work for the practice group while demonstrating a strong technical proficiency and an understanding of firm procedures.
• Develop and maintain a deep understanding of department objectives, key activities, and requirements in order to anticipate and proactively address the needs of the team.
• Code and enter timekeeper's time and costs in the firm's time and billing system.
• Cooky navigation/legal/EEO/scam-warning boilerplate removed for brevity.

Requirements

• Minimum of five (5) years of related experience, including billing and e-Billing, preferably within a law firm or similar professional services environment.
• Comprehensive Intellectual Property support experience.
• Experience with high-volume complex billing highly beneficial.
• Knowledge of Microsoft Office Suite products.
• Strong Intellectual Property and litigation knowledge, including significant knowledge of Federal and State litigation practices and knowledge of local rules of courts.
• Knowledge of firm procedures and ability to demonstrate strong technical proficiency.
• Ability to anticipate and proactively address the needs of the team.
• Ability to develop and maintain a deep understanding of department objectives, key activities, and requirements.
• Ability to code and enter timekeeper's time and costs in the firm's time and billing system.
• Ability to coordinate large volume client billing, using sophisticated software and procedures that may require client specific instructions and multiple revisions.
• Ability to process expense reimbursement requests and process invoices in a timely manner.
• Ability to serve as a knowledge resource in specific practice group requirements and firm policies and procedures.
• Ability to collaborate with resources inside and outside the firm as appropriate to complete projects or tasks.
• Ability to manage information electronically using the firm’s database file management system and records management system.
• Ability to handle tasks related to client billing, such as distribution and review of client invoices; maintain current knowledge of billing requirements from clients.
• Ability to liaise with administrative departments to coordinate all aspects of workflow support for attorneys.
• Ability to prepare routine correspondence, read and route mail, conduct general research and maintain files.
• Ability to handle complex edits in legal documents.
• Ability to ensure effective calendar management, with the ability to prioritize meetings and resolve calendar conflicts; proactively organize and manage schedule changes for events and meetings.
• Ability to arrange domestic and international travel and create and submit related expense reports.
• Ability to collaborate with resources inside and outside the firm as appropriate to complete projects or tasks.
• Ability to manage detailed tasks such as reviewing information, submissions, and reports, and coordinating the distribution of these and other materials.
• Ability to identify and respond to internal and external client inquiries in a timely manner and seek feedback/follow-up as appropriate.
• Ability to prepare and file legal documents in Federal and State courts, including electronic filings.
• Ability to prepare legal documents, correspondence, and binders.
• Ability to provide administrative support for all aspects of litigation, including discovery and trial preparation.
• Ability to manage detailed tasks such as reviewing information, submissions, and reports, and coordinating the distribution of these and other materials.
• Ability to maintain attorney bar membership records and CLE records.
• Ability to provide overflow assistance to administrative legal support team.
• Ability to foster an environment of superior customer service, collaboration, commitment, team spirit, pride, and trust.
• Ability to communicate effectively, both verbal and written.
• Ability to demonstrate a "can do" attitude and a willingness to continue learning and developing skills of an independent thinker.
• Ability to provide quality client service to both internal and external clients effectively and professionally.
• Ability to manage multiple projects in a deadline-driven environment.
• Ability to take initiative, set priorities, and see projects through to completion.
• Ability to work effectively both independently and with a team to promote consistent and efficient workflow processes.
• Ability to communicate effectively, both verbal and written.
• Ability to maintain confidentiality of attorney and client information.
• Ability to work effectively both independently and with teams to promote consistent and efficient workflow processes.
• Strong knowledge of Microsoft Office Suite products.
• Strong Intellectual Property and litigation knowledge, including significant knowledge of Federal and State litigation practices and knowledge of local rules of courts.

Qualifications

• Bachelor’s degree and/or any combination of experience, education or training that demonstrates the ability to perform the duties of the position.
• Knowledge of firm procedures and ability to demonstrate strong technical proficiency.
• Ability to anticipate and proactively address the needs of the team.
• Ability to develop and maintain a deep understanding of department objectives, key activities, and requirements.
• Ability to code and enter timekeeper's time and costs in the firm's time and billing system.
• Ability to coordinate large volume client billing, using sophisticated software and procedures that may require client specific instructions and multiple revisions.
• Ability to process expense reimbursement requests and process invoices in a timely manner.
• Ability to serve as a knowledge resource in specific practice group requirements and firm policies and procedures.
• Ability to collaborate with resources inside and outside the firm as appropriate to complete projects or tasks.
• Ability to manage information electronically using the firm’s database file management system and records management system.
• Ability to handle tasks related to client billing, such as distribution and review of client invoices; maintain current knowledge of billing requirements from clients.
• Ability to liaise with administrative departments to coordinate all aspects of workflow support for attorneys.
• Ability to prepare routine correspondence, read and route mail, conduct general research and maintain files.
• Ability to handle complex edits in legal documents.
• Ability to ensure effective calendar management, with the ability to prioritize meetings and resolve calendar conflicts; proactively organize and manage schedule changes for events and meetings.
• Ability to arrange domestic and international travel and create and submit related expense reports.
• Ability to collaborate with resources inside and outside the firm as appropriate to complete projects or tasks.
• Ability to manage detailed tasks such as reviewing information, submissions, and reports, and coordinating the distribution of these and other materials.
• Ability to identify and respond to internal and external client inquiries in a timely manner and seek feedback/follow-up as appropriate.
• Ability to prepare and file legal documents in Federal and State courts, including electronic filings.
• Ability to prepare legal documents, correspondence, and binders.
• Ability to provide administrative support for all aspects of litigation, including discovery and trial preparation.
• Ability to manage detailed tasks such as reviewing information, submissions, and reports, and coordinating the distribution of these and other materials.
• Ability to maintain attorney bar membership records and CLE records.
• Ability to provide overflow assistance to administrative legal support team.
• Ability to foster an environment of superior customer service, collaboration, commitment, team spirit, pride, and trust.
• Ability to communicate effectively, both verbal and written.
• Ability to demonstrate a "can do" attitude and a willingness to continue learning and developing skills of an independent thinker.
• Ability to provide quality client service to both internal and external clients effectively and professionally.
• Ability to manage multiple projects in a deadline-driven environment.
• Ability to take initiative, set priorities, and see projects through to completion.
• Ability to work effectively both independently and with a team to promote consistent and efficient workflow processes.
• Ability to communicate effectively, both verbal and written.
• Ability to maintain confidentiality of attorney and client information.
• Ability to work effectively both independently and with teams to promote consistent and efficient workflow processes.
• Strong knowledge of Microsoft Office Suite products.
• Strong Intellectual Property and litigation knowledge, including significant knowledge of Federal and State litigation practices and knowledge of local rules of courts.

Skills

• Excellent written and verbal communication skills with the ability to effectively interact with all levels of firm personnel, clients, and vendors.
• Ability to provide quality client service to both internal and external clients effectively and professionally.
• Ability to manage multiple projects in a deadline-driven environment.
• Ability to take initiative, set priorities, and see projects through to completion.
• Ability to work effectively both independently and with a team to promote consistent and efficient workflow processes.
• Ability to communicate effectively, both verbal and written.
• Excellent grammar, punctuation, and proof-reading skills.
• Willingness and ability to accept changing assignments and priorities.
• Ability to maintain confidentiality of attorney and client information.
• Ability to work effectively both independently and with teams to promote consistent and efficient workflow processes.
• Strong knowledge of Microsoft Office Suite products.
• Strong Intellectual Property and litigation knowledge, including significant knowledge of Federal and State litigation practices and knowledge of local rules of courts.

Benefits

• Comprehensive benefits package, including health insurance, retirement plans, and paid time off.
• Flexible work arrangements to accommodate personal and professional commitments.
• Professional development opportunities and continuing education programs.
• Work-life balance initiatives, such as wellness programs and flexible scheduling.
• Opportunities for career advancement and professional growth.
• Collaborative and supportive work environment.
• Compliance with applicable city or state workplace mandates in effect in regards to Covid-19.

Pay

Hiring Salary Range $70,000.00 - $90,000.00

Schedule

Full-time position, with flexible working hours to accommodate the needs of the practice group and the individual.