Legal Practice Assistant

Key Responsibilities

• Support attorneys across litigation, transactional, and multifamily housing practice groups with legal billing, including gathering and submitting back-up documentation, assisting with attorney expense reimbursement requests, and entering attorney time in alignment with the firm’s monthly billing cycles.
• Open new client matters by collecting and submitting necessary information from attorneys and clients, initiating conflicts checks, and preparing draft engagement letters.
• Prepare and organize files including copying, scanning, and managing incoming and outgoing mail.
• Prepare, revise, proofread, format, and distribute legal documents, correspondence, reports, presentations, and other materials.
• Cooky/call and schedule meetings and other appointments.
• Cooky/call and schedule meetings and other appointments.
• Cooky/call and schedule meetings and other appointments.

Qualifications

• College diploma or university degree preferred.
• 3+ years’ experience as a Legal Practice Assistant preferred.
• Knowledge of legal document formatting.
• Understanding of legal billing practices and attorney time entry.
• Knowledge of court filing procedures (both state and federal).
• Ability to operate standard office and legal software, including MS Office Suite, Document Management Systems (such as iManager or NetDocs), and billing systems (Aderant preferred).
• Strong organizational and oral and written communication skills.
• Good time management.
• Professional and pro-active demeanor towards attorneys and clients.
• Ability to work closely and effectively with all levels of firm and department employees.

Benefits

• Paid Time Off (PTO)
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• 401(k) Plan
• Firm Sponsored Memberships (e.g., Peloton, Norton LifeLock)