Legal Assistant/Office Administrator

About the role

Latitude is assisting a Seattle-based labor and employment law firm in identifying a Legal Assistant/Office Administrator to provide core legal and administrative support, with a strong emphasis on organization, document preparation, and client coordination. This role is integral to the day-to-day functioning of the firm, ensuring matters are handled efficiently, documents are prepared with precision, and client interactions are seamless and professional. The firm maintains a practical, client-focused labor and employment practice, representing labor organizations, workers, apprenticeship programs, and Taft-Hartley trust funds. The ideal candidate is highly organized, detail-oriented, and able to support multiple matters while maintaining a high level of accuracy and client service. This is a permanent position.

Responsibilities

• Prepare, format, proofread, and finalize legal documents, correspondence, pleadings, and other materials with a high degree of accuracy and confidentiality
• Provide document and administrative support across labor, employment, and related matters
• Assist with client and matter intake and maintain professional, responsive communications with clients, attorneys, and other stakeholders
• Coordinate document execution, filings, service, and follow-up as needed
• Provide litigation and case support, including organizing files, preparing exhibits, tracking deadlines, and assisting with court and agency filings
• Maintain calendars and track filing, hearing, arbitration, and other matter deadlines
• Assist attorneys with preparation for hearings, arbitrations, meetings, and other proceedings
• Support billing processes, including time entry, invoice coordination, and related administrative tasks
• Maintain organized electronic and physical matter files and provide general administrative and office support

Qualifications

• 3+ years of legal assistant or legal administrative experience
• Strong attention to detail, particularly in document preparation, formatting, proofreading, and deadline management
• Ability to manage multiple matters and priorities in a fast-paced legal environment
• Professional, responsive, and client-service-oriented demeanor
• Excellent organizational, communication, and time-management skills
• Proficiency in Microsoft Office, including Word, Outlook, and Excel
• Experience with legal practice management, document management, e-filing, or similar legal technology
• Labor and employment or litigation experience is a plus

Pay

The base salary for this position ranges from $65,000-$85,000, depending on experience.

Benefits

• Comprehensive benefits package that includes medical, vision, dental, life, and disability insurance
• 401(k)
• Stipend for commuting

Schedule

Full-Time, on-site (5 days a week at the firm's Seattle office)