Legal Administrative Assistant - Environmental/Regulatory/Legislative

About the Role

This full-time, non-exempt position provides high-level administrative and legal support to attorneys within the Environmental, Regulatory, and Legislative Practice Group in Jackson Walker’s Austin office. The role supports regulatory and litigation-related matters through document preparation, e-filing, docket monitoring, billing coordination, calendar management, and organization of legal records and correspondence.

Responsibilities

• Legal & Regulatory Support
  • Prepare, proofread, and format legal documents, pleadings, discovery, memoranda, exhibits, and correspondence.
  • Perform electronic filings with regulatory agencies and assist with administrative law filings.
  • Monitor regulatory dockets and maintain organized electronic records.
  • Open new matters and submit conflict requests.
• Billing & Administrative Coordination
  • Assist with timesheet entry, billing review, prebill processing, and matter budget tracking.
  • Coordinate travel, meetings, appointments, and expense reimbursements.
  • Manage document distribution, profiling, and records organization within Firm systems.
• Calendar & Workflow Management
  • Maintain attorney calendars and monitor deadlines and key dates.
  • Prioritize incoming workflow and manage multiple concurrent assignments.
• Client Service & Communication
  • Maintain professional communication with attorneys, clients, and staff.
  • Respond to client calls and messages in a timely and professional manner.
  • Maintain confidentiality of Firm and client matters.
• General Administrative Support
  • Provide overflow administrative assistance and support additional projects as assigned.

Requirements

• High school diploma or GED required; bachelor’s degree preferred.
• Minimum of 5 years’ administrative law or contested case litigation experience required.
• Experience with regulatory agencies such as PUC, Railroad Commission, SOAH, or TCEQ preferred.
• Experience with data rooms and discovery management preferred.
• Strong proficiency in Microsoft Office Suite, iManage, e-filing platforms, and time entry systems.
• Strong organizational, proofreading, communication, and time management skills.
• Ability to prioritize multiple deadlines and work effectively in a fast-paced environment.
• Ability to maintain confidentiality and exercise discretion.

Working Conditions

This position operates in a professional office environment with standard equipment.

Reports to: Office Administrator