Administrative Assistant, Legal

The Law Office of Polly Tatum is dedicated to helping families safeguard what matters most—their loved ones, their legacies, and their peace of mind. Specializing in Estate Planning, Elder Law, and Probate, our firm serves clients across Central Massachusetts and the entire state with a commitment to compassion, clarity, and excellence. Our team is passionate about providing personalized legal services that prioritize client needs and foster long-term relationships built on trust and integrity. We foster a collaborative work environment where professional growth is encouraged, and team members are valued for their contributions.

About the role

We are seeking a detail-oriented Legal Administrative Assistant to join our dynamic law firm. This in-person role is vital in supporting our attorneys, paralegals, and administrative team to ensure the smooth operation of our practice. The successful candidate will serve as the first point of contact for clients and visitors, providing a professional and welcoming experience. Additionally, the role involves handling sensitive legal materials, maintaining accurate case records, and supporting the firm’s marketing and educational initiatives through event planning and resource preparation. This position offers an opportunity for someone who is proactive, organized, and eager to contribute to a team dedicated to making a positive impact in clients’ lives.

Responsibilities

• Greet clients and visitors in a warm, professional manner
• Assist in assembling estate planning binders for client signing meetings
• Manage engagement letters and upload files to SharePoint
• Maintain and update Lawmatics notes for active cases
• Handle document needs including printing, scanning, emailing, and copying
• Prepare packets and materials for estate planning seminars and client events
• Coordinate venue logistics and event planning activities
• Assemble educational resources for seminars and community outreach
• Process incoming and outgoing mail efficiently, including certified mail and recorded deeds
• Maintain office supplies and ensure copier/Kyocera equipment functions properly
• Stay on top of team communications via email and Slack
• Collaborate effectively with team members to ensure seamless office operations

Qualifications

• Some college education preferred; high school diploma or equivalent is required
• At least 1-2 years of experience in a law firm or legal environment performing administrative duties
• Strong organizational skills and excellent communication abilities
• Proficiency in MS Office suite (Word, Excel, Outlook)
• Ability to work effectively under pressure and meet tight deadlines
• Experience with legal document management and case tracking systems preferred
• Professional demeanor with a customer-focused approach

Benefits

• Medical and Dental Insurance coverage
• Performance-based bonuses
• 401(k) retirement plan
• Generous paid time off and holidays
• Complimentary estate planning services for employees
• All-expenses-paid trip after five years of service
• Ongoing recognition programs and team events
• Supportive and collaborative work environment