Legal Administrative Assistant

About the role

This is an outstanding opportunity to become part of a collaborative, high-performing team supporting attorneys across sophisticated practice areas who represent Fortune 500 companies, financial institutions, private equity sponsors, emerging companies, and other leading organizations on complex domestic and international legal matters. The firm is known for its commitment to professional development, innovation, collaboration, and exceptional client service. Administrative professionals are viewed as valued members of the legal team and are provided with the tools, technology, and support needed to build long-term careers.

Responsibilities

• Provide comprehensive administrative support to multiple attorneys, including partners and associates.
• Draft, revise, edit, proofread, and format legal documents, correspondence, presentations, agreements, and other legal materials.
• Manage attorney calendars, scheduling, meetings, travel arrangements, and client communications.
• Cookier arrangements, prepare and process time entry, expense reimbursements, billing requests, prebills, and other administrative functions.
• Organize and maintain electronic and physical client files utilizing document management systems.
• Cookier with Legal Executive Assistants, Legal Support Assistants, and fellow Legal Administrative Assistants on larger projects and time-sensitive assignments.
• Maintain strict confidentiality while handling sensitive legal and client information.
• Utilize Microsoft Office and legal technology platforms to produce polished, high-quality work product.
• Communicate professionally with attorneys, clients, court personnel, vendors, and internal business professionals.

Qualifications

• Minimum of two years of recent law firm legal administrative experience is required.
• Candidates without prior law firm experience will not be considered.
• Demonstrated history of strong tenure and career stability is strongly preferred.
• Experience supporting multiple attorneys in a fast-paced legal environment.
• Strong knowledge of legal terminology, legal documentation, and law firm administrative procedures.
• Exceptional organizational skills with the ability to manage multiple competing priorities while consistently meeting deadlines.
• Excellent written and verbal communication skills with outstanding attention to detail.
• Strong proofreading, formatting, and document production skills.
• Advanced proficiency with Microsoft Office, including Word, Outlook, Excel, and PowerPoint.
• Experience with legal technology and document management systems, including iManage, Aderant, DocXTools, or similar platforms, is highly preferred.
• Professional, proactive, highly organized, and able to work independently while collaborating effectively with attorneys and administrative teams.
• Demonstrated professionalism, discretion, sound judgment, and the ability to handle confidential information with the highest level of integrity.