Legal Administrative Assistant -

About the role

We are partnering with a large, well-established law firm in Syracuse, NY, to identify an experienced Administrative Assistant to support its Trusts & Estates practice. This is an excellent opportunity to join a respected firm known for its collaborative work environment, professionalism, and commitment to its employees and the communities it serves. The ideal candidate will be highly organized, detail-oriented, and comfortable managing multiple priorities while providing administrative support to several attorneys. Strong communication skills, professionalism, and the ability to work independently are essential.

Responsibilities

• Provide administrative support to attorneys within the Trusts & Estates practice.
• Communicate professionally with clients, attorneys, and other professionals by phone, email, and in person.
• Manage attorney calendars, appointments, and important deadlines.
• Draft, revise, proofread, and format legal documents and correspondence.
• Maintain organized electronic and physical files, including scanning, filing, and document management.
• Manage and maintain the firm's Will Vault, including original estate planning documents and related database records.
• Coordinate multiple assignments while ensuring accuracy and timely completion.
• Provide additional administrative support to attorneys and team members as needed.

Qualifications

• Minimum of 2 years of administrative experience, preferably in a professional services or law firm environment.
• Previous Trusts & Estates experience preferred but not required.
• Exceptional organizational skills and strong attention to detail.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Strong typing, document preparation, and transcription skills.
• Excellent written and verbal communication skills.
• Ability to prioritize assignments and manage competing deadlines.
• Professional, dependable, and committed to maintaining confidentiality.
• Positive attitude, flexibility, and a collaborative approach to teamwork.
• Willingness to learn new processes and adapt to changing priorities.

Benefits

• Join a large, established law firm with a strong reputation and multiple practice areas.
• Work alongside experienced attorneys in a collaborative, professional environment.
• Become part of a team that values quality work, teamwork, and long-term employee relationships.
• Gain exposure to a specialized area of law with opportunities to expand your knowledge and skills.
• Room for growth and long-term career development.

Pay

Annual salary: $50,000–$60,000, negotiable based on qualifications and experience.