Legal Administrative Assistant Corporate & Securities

Position Responsibilities

• Manage and maintain attorneys' schedules, including arranging meetings, appointments, and travel.
• Anticipate attorney needs and provide proactive support.
• Manage attorney time entries and assist with billing coordination.
• Provide general administrative support as needed to ensure efficient operation of the practice group.
• Serve as a liaison between attorneys, clients, and external parties, providing timely updates and facilitating communication.

Document Preparation

• Maintain and organize legal files, including opening new matters and managing relevant documents within in the firm’s document management system.
• Aid in drafting and formatting corporate resolutions and other legal documents.
• Organize due diligence materials, managing document production, and coordinating communication between clients, attorneys, and third parties.
• Prepare, review, and organize transactional documents for corporate and securities cases, such as merger agreements, stock purchase agreements, and other legal documents.
• Afford assistance with corporate compliance matters, ensuring timely filings and adherence to regulatory requirements.
• Handle confidential information with discretion and professionalism.

Coordination and Communication

• Build and maintain positive working relationships with clients, attorneys, and staff to facilitate seamless communication and collaboration.
• Communicate with clients, financial institutions, and internal teams to facilitate smooth transactions.

Experience and Qualifications

• Experience: At least 3 years of experience as a legal administrative assistant, preferably in a law firm or in a corporate and securities legal environment.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook), SEC filing software, and document management systems.
• Communication: Strong written and verbal communication skills.
• Attention to Detail: Ability to accurately review and format legal documents and filings.
• Organizational Skills: Excellent time management and organizational skills, with the ability to juggle multiple projects and deadlines.
• Team Player: Strong collaborative skills with the ability to work effectively in a team-oriented environment.

Pay and Benefits

The pay range for this position is $35.00 to $45.00 per hour depending on years of experience. Snell & Wilmer offers a competitive performance-based compensation and a generous benefits package starting on your first day. The benefits package includes medical, dental, vision, disability, life insurance, 401K/profit sharing, paid holidays, tuition reimbursement and paid time off including vacation time, personal time, and sick time where appropriate.