Legal Administrative Assistant - Commercial Real Estate

About the role

Join an innovative, growing law firm that has been successful for more than 165 years. The Legal Administrative Assistant will work primarily on matters with buyers and sellers, institutional lenders, realtors, attorneys, paralegals, and others in the sale and purchase of residential and commercial real estate.

Responsibilities

• Prepare and process legal papers and documents requiring knowledge of legal format, terminology and procedures
• Handle incoming and outgoing mail, date stamp and distribute promptly upon receipt
• Coordinate conferences, meetings and appointments for attorneys and clients including conference room scheduling and preparation of materials
• Coordinate/order updates of title documents, tax searches, survey maps and any other due diligence needed for transactions, as appropriate
• Follow-up with clients to schedule appointments and obtain signatures on various documents
• Coordinate work through word processing, copying and messenger services for the prompt production and delivery of documents, including hand deliveries within a four-block radius of the office, if appropriate/as necessary
• Process check requests, invoices and attorney expense reimbursement requests
• Communicate with in-house counsel for the client, counsel for the other party, realtors and clients concerning their transaction’s status and developments
• Prepare title insurance based on attorney review
• Aid with other duties as needed

Requirements

• 1-3+ years of administrative assistant experience
• Law firm experience preferred
• Experience with commercial and/or residential real estate preferred
• High school diploma or equivalent
• Exceptional oral and written communication, and organizational skills
• Proficiency with MS Office, including Word, Outlook and Excel, and able to efficiently use technology resources

Qualifications

• The ability to effectively multi-task, meet deadlines, and provide solutions in a fast-paced office setting
• Belief in the firm’s core values: collaboration, inclusion, ingenuity, respect, integrity, and commitment
• Comfortable working in the office every day

Skills

• Effective communication and organization skills
• Proficiency with MS Office
• Ability to handle multiple tasks simultaneously
• Attention to detail

Benefits

• Salary information will vary depending upon relevant experience for the position, geographic locations and weekly hours schedule
• The anticipated weekly schedule for the Legal Administrative Assistant is 38.75 hours per week

Pay

• Ithaca, NY: $24.82 - $29.78/hour

Schedule

• Full-time, 38.75 hours per week

About Harris Beach Murtha

Harris Beach Murtha formed in 2025 via the combination of Harris Beach PLLC and Murtha Cullina LLP. A forward-thinking and innovative partnership with the benefit of more than 250 years of combined history, Harris Beach Murtha’s New York roots reach back to 1856 and the firm has had ties to New England since 1936. Harris Beach and Murtha Cullina were separately among the country’s top law firms as ranked by The National Law Journal. Harris Beach Murtha and its subsidiaries have a strong Northeast presence, but a global reach. Clients include Fortune 100 corporations, privately held companies, emerging businesses, public sector entities, tax-exempt organizations and individuals. The firm’s practice areas and industries served span appellate law, business litigation, commercial real estate, construction, corporate, environmental, energy, financial institutions, financial restructuring, government compliance and investigations, health care, immigration, intellectual property, labor and employment, mass torts, medical and life sciences, political law, product liability, public finance, tax, and trusts and estates. The firm’s lawyers and consultants practice from offices throughout Connecticut in Bantam, Hartford, New Haven and Stamford; New York state in Albany, Buffalo, Ithaca, New York City, Rochester, Saratoga Springs, Syracuse, Long Island and White Plains, as well as in Boston, Massachusetts and Newark, New Jersey. The firm’s policy prohibiting unlawful discrimination applies to all aspects of employment, including hiring, placement, assignment of duties, training, promotion, compensation & benefits and termination. It is the policy of Harris Beach Murtha Cullina PLLC that all applicants and employees enjoy a positive, respectful and productive work environment, free from behavior, actions or language constituting unlawful harassment. Accordingly, harassment or discrimination of any kind based on an individual’s race or color, sex, age, religion, national origin, marital status, disability, military status, genetic predisposition, carrier status, sexual orientation, citizenship status, creed, domestic violence victim status or any other legally protected status is strictly prohibited. Harris Beach Murtha complies with the provisions of the Human Rights Law, all other State and Federal statutory and constitutional non-discrimination provisions including non-discrimination on the basis of prior criminal conviction and prior arrest.