Administrative Assistant - Real Estate
About the Company
Weichert Co. is a leading real estate company dedicated to providing exceptional services in the property buying, selling, and leasing sectors. With a strong reputation for professionalism and integrity, Weichert Co. has established a widespread network of sales offices and real estate professionals committed to delivering personalized solutions to clients. The company emphasizes innovation, technology integration, and continuous improvement to maintain its competitive edge in the real estate industry. Weichert Co. also prioritizes fostering a collaborative and inclusive work environment, supporting the growth and development of its employees.
About the Role
Weichert Co. is seeking a detail-oriented and proactive Administrative Assistant to join our Monroe, NJ team. In this role, you will provide essential administrative and operational support to the Sales Office, assisting the Branch Vice President and sales associates in daily activities. Your primary responsibilities will include managing real estate transaction processing, maintaining accurate transaction files in Weichert's systems, coordinating communication with mortgage, title, and insurance partners, and supporting office administration tasks. The ideal candidate will have strong organizational skills, proficiency in technology tools, and the ability to multitask in a fast-paced environment. This position offers an excellent opportunity to contribute to the efficiency of our sales operations and support our team’s success.
Qualifications
- High school diploma or GED
- Valid driver’s license
- Real estate license preferred but not required
- Minimum of 1 year of experience in a real estate, title, or law office environment preferred
- Proficiency in Microsoft Office suite (Word, Excel, Outlook)
- Strong organizational and administrative skills
- Excellent interpersonal and communication skills
- Ability to learn and adapt to new technology systems and tools
- Attention to detail and ability to follow through on tasks
- Basic math skills including percentages, fractions, and calculations
- Experience with office equipment and transactional systems such as Broker Sumo and SkySlope is a plus
Responsibilities
- Manage daily office administration and real estate transaction processing within the Sales Office
- Maintain and update transaction files in Weichert’s systems, ensuring accuracy and compliance
- Validate and audit transaction files against local MLS data weekly
- Coordinate reports and communication with mortgage, title, insurance, and home warranty partners
- Support the Open House Program by scheduling, entering, and reporting activities
- Process settlement and closed transaction files for timely submission to Central Office
- Manage social media advertising placements for the Sales Office
- Assist sales associates with operational inquiries and transactional support
- Handle onboarding, licensing, transfer, and termination documentation for sales associates
- Participate in new sales associate orientation and training sessions
- Order and maintain office supplies, perform weekly inventory audits, and manage vendor relationships
- Prepare reports and materials for sales meetings and leadership updates
- Maintain communication lists and ensure licensing documentation compliance
- Organize and prepare meeting rooms and promotional materials for sales events
- Collect fees related to licensing, MLS, and group activities from agents
- Assist with creating marketing materials and monitoring opportunity schedules
- Perform other administrative duties as assigned to support office operations
Benefits
- Competitive hourly rate up to $22.00/hour, commensurate with experience and qualifications
- Comprehensive health insurance including medical, dental, and vision coverage
- Life and disability insurance benefits
- Retirement savings plan with 401(k) options
- Paid Time Off (PTO) and holidays
- Flexible Spending Accounts (FSA) for healthcare and dependent care
- Opportunities for professional development and career growth
- Supportive and inclusive work environment