Administrative Assistant

Duties

• Greet visitors, clients, and staff with professionalism and warmth.
• Answer and route incoming calls, manage voicemail system.
• Maintain the appearance and function of the reception and shared areas.
• Manage incoming and outgoing mail and package deliveries.
• Monitor and maintain office supplies and kitchen stock; place orders as needed.
• Cookinate with vendors (e.g., janitorial, pest control, office maintenance).
• Ensure the office is clean, organized, and functioning smoothly.
• Aid in booking travel and accommodation for executives or board members as needed.
• Support conference and event coordination, including scheduling and logistics.
• Help with preparation of board materials and other high-priority documentation.
• Take on project-based administrative tasks, including light research and data entry.

Requirements

• High school diploma or GED equivalent.
• 1+ years of administrative or receptionist experience, ideally in a corporate setting.
• Strong interpersonal and customer service skills; polished phone and email etiquette.
• Proficient in Microsoft Office Suite and Google Workspace.
• Experience with calendaring and travel coordination a plus.
• The ability to multitask and maintain composure under pressure.
• A high attention to detail, proactive mindset, and team-first attitude.

Qualifications

• High school diploma or GED equivalent.
• 1+ years of administrative or receptionist experience, ideally in a corporate setting.
• Strong interpersonal and customer service skills; polished phone and email etiquette.
• Proficient in Microsoft Office Suite and Google Workspace.
• Experience with calendaring and travel coordination a plus.
• The ability to multitask and maintain composure under pressure.
• A high attention to detail, proactive mindset, and team-first attitude.

Skills

• Organized.
• Detail-oriented.
• Proactive.
• Team-focused.

Benefits

• 401(k) retirement plans with employer Safe Harbor Non-Elective Contributions of 3% and Discretionary profit-sharing contributions of up to 4%.
• Health insurance.
• Employer contributions to HSAs and HRAs.
• Dental insurance.
• Vision insurance.
• Flexible spending accounts.
• Voluntary life insurance.
• Voluntary disability insurance.
• Accident insurance.
• Hospital indemnity insurance.
• Critical illness insurance.
• Identity theft insurance.
• Legal insurance.
• Paid time off.
• Discounts at local fitness clubs.
• Discounts at AT&T.

Pay

Competitive compensation.

Schedule

Full-time, onsite role in our Miami headquarters. No weekends or evenings – Monday thru Friday.