Lead Paralegal - Advanced Records Center (ARC)

About the role

The Advanced Records Center (ARC) Lead Paralegal performs a variety of substantive legal work focused on the California Public Records Act (CPRA) for public agency clients. This position may be based out of any of the BBK offices.

Responsibilities

• Analyze CPRA requests and assist public agency staff to determine the scope of records to be collected and reviewed.
• Create search parameters for public agencies to conduct physical and electronic searches for records.
• Supervise review of records by ARC paralegals to identify responsive records and separate responsive records from exempt or privileged records.
• Develop and oversee quality assurance standards for the identification and redaction of personally identifiable information (PII), confidential information, and legally protected data, ensuring consistent application of privacy requirements, statutory exemptions, and client-specific protocols across all document review projects.
• Prepare written responses for the public agency client to provide to the requester, or send responses directly to requesters if directed by the public agency.
• Track deadlines for providing written responses and productions of records for CPRA requests.
• Respond to questions from public agency staff and BBK relationship attorneys regarding the CPRA.
• Respond quickly to questions and concerns from public agency clients regarding CPRA requests.
• Supervise the review of records received from public agency clients for CPRA requests, including:
  • Assigning ARC Paralegals to conduct review of documents in the subject repositories.
  • Providing the paralegal reviewers with copies of requests, any additional relevant information regarding the request, and (if applicable) the public agency client’s directions/preferences.
  • Setting internal deadlines for paralegal reviewers to allow time for final reviews prior to productions.
  • Conducting a "quality control" (QC) final review of each batch of records to be produced to the client or requester.
  • Routinely providing feedback to ARC Paralegals regarding document reviews – answering questions, explaining corrections that need to be made going forward, and sharing any new information from the client or relationship attorney regarding the CPRA request/document review.
• Successfully manage a high-volume portfolio of concurrent records requests and document review projects by prioritizing competing deadlines, tracking project milestones, coordinating cross-functional resources, and ensuring timely, accurate, and legally compliant responses.
• Work closely with the BBK Practice Support team and public agency clients, including:
  • Collaborating with Practice Support and technical teams to coordinate the creation, configuration, and maintenance of document review databases, ensuring matters are properly organized and optimized for efficient review, production, and reporting.
  • Collaborating with Practice Support on document productions and exports, providing detailed production specifications, validating deliverables, troubleshooting technical issues, and ensuring timely, accurate, and defensible productions to clients, requesters, or other authorized recipients.

Qualifications

• Excellent organizational, analytical, and case management skills.
• Proficient in the use of a variety of technology both in-house programs and technology used by clients.
• Exceptional organizational and project management skills with the ability to manage multiple high-priority matters simultaneously, monitor statutory and client-driven deadlines, adapt to shifting priorities, and maintain meticulous attention to detail in a fast-paced environment.
• Excellent writing and communication skills.
• Ability to interact with clients and colleagues in a courteous and professional manner to provide case status and obtain necessary information.
• Ability to work independently with minimal supervision.
• Ability to successfully pass the Association of eDiscovery Specialists Certification.
• Required Education: Position requires compliance with the Calif. Business & Professions Code §§6450-6456. Applicant should possess a paralegal certificate from an ABA-approved program or accredited post-secondary institution.

Pay

The reasonably expected pay scale for this position seeking a Paralegal with 4 or more years of experience is $90,000 to $95,000 annually, non-exempt. The actual salary within that range will depend on the selected candidate’s years of experience.