Land Coordinator

About Ashton Woods

Ashton Woods is more than just a home builder. From the sale of our first home in 1989 to recently being named Builder of the Year by Builder Magazine, our focus has always been on blazing new trails and pushing the boundaries of what is possible in homebuilding. Ashton Woods, the #1 private home builder in the United States, markets its homes through two award-winning brands: Ashton Woods, known for designing thoughtfully curated, inspired homes for people who love design, and Starlight Homes, which builds affordable homes with well-executed designs and quality finishes for first-time homebuyers. The company’s commitment to innovation and evolving to meet market needs has earned hundreds of national and local industry awards in product and community design, architecture, merchandising, sales, marketing, and customer service.

We believe that what we accomplish together is greater than what we deliver individually. Our team members embrace shared values in all decisions and actions: Unwavering Integrity, Trail Blazing, Bold Action, Collective Compassion, and Unconditional Respect. Headquartered in Atlanta, Georgia, Ashton Woods sells new homes in Atlanta, Austin, Charleston, Dallas, Houston, Jacksonville, Myrtle Beach, Nashville, Orlando, Phoenix, Raleigh, San Antonio, and Tampa.

About the Role

Ashton Woods Homes is seeking an experienced coordinator for the Land Development department. This position will handle processing the bidding, contracting, contract administration, and accounts payable for land development consultants and contractors, as well as updating development budgets monthly.

Responsibilities

• Consultant and Trade vendor setup, Consultant/Subcontractor Agreement, and insurance compliance.
• Assemble, file, and track approved plans.
• Order and track all financial assurances for Land Development.
• Track and update budgets monthly with change orders.
• Ensure all land development invoices/draws/check requests meet internal requirements (full manager approval, accurate taxation, appropriate lien waivers) before processing for payment.
• Assist in the land development bidding and contracting process, including assembling and distributing bid packages.
• Input and assist in the spreading of bids; prepare bid award and decline notices.
• Work with the field management team to ensure development budgets are updated with current contract values and change orders.
• Manage Joint Development Agreement draw payment processing.
• Assist in the preparation, filing, and tracking of SWPPP and Dust Control permitting for the Department.
• Provide in-office support to field management teams.
• Perform administrative tasks such as filing, photocopying, faxing, distributing documents, word processing, and organizing binders.
• Act as a liaison between the land department and other departments, processing the distribution of materials as needed.

Physical & Mental Demands

• Must be able to read, write, and speak fluently in English.
• Requires hearing and vision sufficient to utilize all office equipment.
• Use of hands and fingers is required for standard office equipment.
• Ability to drive own vehicle required.
• Use of feet and legs required to walk, climb, and maneuver within construction sites.
• Occasional lifting up to 50 pounds.
• Reasonable accommodation will be made for individuals with disabilities to perform essential functions if requested.

Working Conditions

Work is generally performed in the field, i.e., home building construction sites. Occasional work will be performed in a typical office environment involving standard office equipment. The role is typically active but may require some sitting. Fast-paced environment subject to numerous schedule and priority changes, as well as short-notice activities.

Qualifications

• At least 2 years of experience in land development administration.
• Proficiency with Excel, Word, Outlook, and PowerPoint.