Junior Administrative Assistant

Responsibilities

• Manage and update calendars and schedule meetings across time zones
• Answer and route phone calls, emails, and other correspondence
• Prepare, format, and proofread documents, reports, and presentations
• Maintain organized digital filing systems and records
• Enter and update data in internal databases and spreadsheets
• Cook up travel arrangements and expense reports as needed
• Order office and remote-work supplies and track inventory
• Absorb and prepare onboarding new hires and meeting materials
• Support special projects and administrative tasks across departments
• Take meeting notes and distribute action items to stakeholders

Requirements

• A high school diploma is required, an associate degree is preferred
• Prior internship or administrative experience is a plus but not required
• Strong written and verbal communication skills
• Proficiency with Microsoft Office and Google Workspace
• Excellent organizational skills and attention to detail
• Able to manage multiple priorities in a remote setting
• Comfortable using video conferencing and collaboration tools
• Dependable, self-motivated, and able to work independently
• Professional demeanor when interacting with clients and colleagues

Benefits

• Medical, dental, and vision insurance
• 401(k) plan with company match
• Paid time off and paid holidays
• Remote-friendly work-from-home stipend
• Flexible scheduling options
• Professional development and training opportunities
• Employee assistance program
• Paid parental leave
• Company-provided laptop and equipment
• Career growth and internal advancement opportunities

About Careerscape

Careerscape is a staffing and recruiting firm connecting talented professionals with employers across administration, operations, healthcare, finance, technology, customer support, and professional services.

Application Notice

Careerscape is supporting the hiring process for this client opening. By applying, you agree that Careerscape may review your application, contact you regarding this opportunity, and share your information with the hiring client for consideration. Careerscape may also contact you regarding future opportunities that align with your qualifications.

Equal Opportunity Statement

Careerscape and its hiring partners are equal opportunity employers. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status, or any other status protected by applicable law.

For Employers

Careerscape is a staffing and recruiting firm connecting professionals with leading employers. We fill critical roles through Direct Hire, Contract Staffing, Temporary Staffing, and Executive Search — each backed by industry-specialized recruiters. For support for your business, visit cs-recruiters.com/hire-talent/.