Judicial Clerk III - Part Time Term Limited

This is a term-limited, part-time position expected to last approximately 24 months, with the possibility of variation based on business needs and available funding. Salary offers will be determined based on relevant experience, budget availability, and compliance with the Colorado Equal Pay for Equal Work Act, aligning with the Colorado Judicial Department's compensation step plan.

About the role

The Judicial Department works to provide equal access to justice, contribute to public safety, and strengthen the rule of law across Colorado. This position performs duties of a judicial clerk, provides daily oversight and direction of newer staff, and manages case workflows for all case types or complex specialized areas. The role includes independent project work, courtroom and judicial officer support, and mentoring peers and new staff.

Responsibilities

• Provides comprehensive case management, customer service, or judicial officer support for clients, judicial officers, or other judicial staff in person, in the courtroom, or via phone and email.
• Instructs customers on case types and procedures; shares applicable information with law enforcement, attorneys, correctional officials, and other outside agencies.
• Serves as a subject matter expert; conducts in-depth research to resolve complex case-related questions and issues for court staff.
• Troubleshoots and resolves technical issues; determines appropriate reporting or escalation.
• Contributes to cross-functional tasks and provides coverage for any function typically performed by a Judicial Clerk as needed.
• Monitors and evaluates workload influx, backlog, and priorities; takes proactive measures to redistribute work and support staff to meet deadlines.
• Serves as a primary point of contact for other units, internal departments, trial courts, and external agencies; responds to inquiries and resolves or escalates issues.
• Maintains unit or division calendars, schedules court dates, and sets internal reviews to ensure timely case flow and processing.
• Contributes to case and docket management by supporting senior staff with recommendations or revisions to improve efficiency; prepares, publishes, and distributes daily court dockets.
• Develops and implements processes and procedures in collaboration with other teams in response to new legislation or changes in local practices.
• Reviews updates to best business practices and state-approved forms; disseminates information and ensures unit compliance.
• Creates and maintains unit resources such as manuals, written processes, procedures, cheat sheets, checklists, contact lists, and shared spreadsheets and templates.
• Mentors employees and leads training initiatives for peers and new staff; implements and monitors training plans, providing input or feedback as needed.
• Participates in cross-training to assist courtrooms and dockets across the district.
• Monitors and maintains the quality of work product; identifies and assesses training needs and provides technical correction and instruction.
• Collaborates with others to coordinate and facilitate meetings, including collecting agenda items, distributing agendas, and publishing minutes.
• Attends and participates in various meetings, committees, and work groups as assigned.
• May oversee work quality, training, instructing, and work assignments of other employees.
• Performs other duties as assigned.

Requirements

• High school diploma or G.E.D.
• At least five (5) years of experience as a Judicial Clerk II or Court Judicial Assistant for the Colorado Judicial Department OR at least five (5) years of relevant work experience in a similar role.

Skills

• Advanced skills and extensive knowledge of judicial procedures and case management.
• Ability to handle complex tasks and translate nuanced aspects of the job.
• Recognized technical depth of knowledge within the organization.
• Ability to provide guidance, mentorship, and training to peers and new staff.
• Strong collaboration and communication skills for coordinating with internal and external stakeholders.
• Proficiency in troubleshooting technical issues and implementing process improvements.
• Experience in monitoring work quality and identifying training needs.
• May be responsible for billing, collection, accounting of funds, or handling and balancing cash.

Pay

Salary range: $54,020.88 – $78,330.60 (adjusted for part-time status).

Schedule

This is a part-time, term-limited position expected to last approximately 24 months.

Work Environment

• Office or similar indoor environment with minimal exposure to unpleasant conditions or hazards.
• Exposure to individuals with known violent backgrounds, hostile or irate individuals, and communicable diseases.
• Sedentary work involving sitting most of the time, with occasional walking or standing; exerting up to 10 pounds of force occasionally.