Judicial Clerk III - Part Time Term Limited

Full-time, exempt position with a salary range of $54,020.88 - $78,330.60. This is a term-limited role expected to last approximately 12 months, with potential variation based on business needs and funding.

About the Role

The Colorado Judicial Department seeks a Judicial Clerk to perform advanced case management, provide oversight and mentorship to newer staff, and support judicial officers and court operations. This position is part of a progressive job series (Judicial Clerk I, II, or III), with placement determined by qualifications and relevant experience. The role involves handling complex case types, conducting special projects, and serving as a subject matter expert for court procedures and case-related inquiries.

Responsibilities

• Provides comprehensive case management, customer service, and judicial officer support for clients, staff, and external agencies in person, via phone, or email.
• Instructs customers on case types, procedures, and applicable information for law enforcement, attorneys, and other agencies.
• Serves as a subject matter expert, conducting in-depth research to resolve complex case-related questions and technical issues.
• Monitors and evaluates workload influx, backlog, and priorities, taking proactive measures to redistribute work and meet deadlines.
• Acts as a primary point of contact for other units, internal departments, trial courts, and external agencies to resolve or escalate issues.
• Maintains unit calendars, schedules court dates, and supports case and docket management by preparing, publishing, and distributing daily court dockets.
• Develops and implements processes and procedures in response to new legislation or changes in local practices, including reviewing and disseminating updates to best practices and forms.
• Creates and maintains unit resources such as manuals, processes, checklists, contact lists, and shared templates.
• Mentors employees, leads training initiatives, and participates in cross-training to support courtrooms and dockets across the district.
• Monitors work product quality, identifies training needs, and provides technical correction or instruction to staff.
• Coordinates and facilitates meetings, including collecting agenda items, distributing documents, and publishing minutes.
• May oversee work quality, training, and assignments for other employees, providing guidance and instruction.
• Performs other duties as assigned, including cross-functional tasks and coverage for Judicial Clerk functions.

Requirements

• High school diploma or G.E.D.
• At least five (5) years of experience as a Judicial Clerk II or Court Judicial Assistant for the Colorado Judicial Department, or five (5) years of relevant work experience in a similar role.

Skills

• Advanced skills and extensive knowledge of court procedures, case management, and judicial processes.
• Ability to handle complex tasks, troubleshoot issues, and provide expert-level guidance to staff and external stakeholders.
• Strong collaboration and communication skills, with the ability to persuade and negotiate to reach agreement.
• Experience mentoring, training, and overseeing the work of other employees.
• Proficiency in developing and implementing processes, procedures, and training materials.
• Ability to manage multiple priorities, meet deadlines, and adapt to changing legislative or operational requirements.

Work Environment

• Primarily office-based or indoor court environment.
• Exposures may include individuals with violent backgrounds, hostile or irate individuals, and communicable diseases.
• Sedentary work involving occasional exertion of up to 10 pounds of force (e.g., lifting, carrying, pushing, or pulling objects).