Judicial Clerk I - Part Time Term Limited

Full-time, non-exempt term-limited position expected to last approximately 12 months. Salary offers will be determined based on relevant experience, budget availability, and compliance with the Equal Pay for Equal Work Act.

About the role

Provides entry-level case processing assistance and customer service via counter, telephone, and electronic means. Creates new cases, processes pleadings, accepts payments, and performs related work. Serves in a training capacity in all areas of more advanced responsibilities. This position is part of a progressive job series (Judicial Clerk I, II, III); placement will be determined based on minimum qualifications and relevant experience.

Responsibilities

• Assists customers with paperwork, answers questions, reviews court forms for completeness, and assigns case numbers.
• Receives and processes incoming correspondence via email, mail, e-filing, and in-person filings, and distributes documents.
• Directs customers to appropriate services such as legal clinics, self-help information, specialists, Supreme Court and local libraries, the bar association, or family court facilitators.
• Maintains case documentation and updates the case management system, including adding case information, updating contact details, processing bond forfeitures, and entering transcript requests while adhering to data integrity and timelines per applicable laws and regulations.
• Transfers information from law enforcement tickets or filed documents into the case management system.
• Manages scheduling for time-sensitive cases, such as those requesting protection orders or other emergency matters, ensuring court-scheduled events and review dates are entered in every case.
• Receives and processes referring court records from the trial court, maintains the referring court record server, transmits records to litigants, and processes and returns records upon mandate.
• Accepts and processes payments via cash, check, and credit card for court fines, fees, filing fees, and bonds; reconciles cash drawer and income daily and prepares the daily deposit.
• Responds to customer inquiries via phone, email, and voicemail; acts as a liaison between the division/Judicial Officer and customers, directs parties to correct locations/divisions, de-escalates stressful or conflict situations, and explains court processes without providing legal advice.
• Trains within trial court and appellate court procedures.
• Issues orders and notices from the court, including orders regarding case deadlines, extensions of time, notices of new case filings, notices of oral argument, receipt of trial court records, and mandates returning authority to a trial court once a case is complete; ensures service to all necessary litigants and trial/appellate courts.
• Completes required trainings and attends meetings as requested.
• Performs other duties as assigned.

Requirements

• High school diploma or G.E.D.
• No prior work-related experience required.
• No licenses or certifications required.

Skills

• Basic skills and general knowledge of work; ability to complete routine tasks and reference others for non-routine tasks.
• Regular interaction involving exchange and receipt of information with limited impact.
• Ability to perform assignments after receiving detailed instructions with little room for deviation.
• May be responsible for billing, collection, accounting of funds, handling, and balancing cash.

Pay

$46,221.60 - $67,021.56 per year.

Work Environment

• Office or similar indoor environment, relatively free from unpleasant conditions or hazards.
• Sedentary work involving sitting most of the time; occasional walking or standing may be required.
• Exerting up to 10 pounds of force occasionally; negligible force frequently required to lift, carry, push, pull, or move objects.