Japanese Bilingual Office Administrator - Lexington, KY

About the role

A Japanese manufacturing company is currently seeking a full-time, fully onsite Japanese Bilingual Office Administrator to join their Lexington, KY location.

Responsibilities

• Manage essential office operations with a focus on accounting and human resources.
• Ensure smooth financial processes, including Accounts Receivable, Accounts Payable, and Payroll management.
• Support HR functions and translate business documents between English and Japanese.
• Issue invoices, occasionally quotations and purchase orders as well.
• Track A/R balance and contact customers if needed.
• Pay bills as part of daily duties.
• Track employees’ work hours and paid time off days.
• Run payroll biweekly and prepare/submit the withholding taxes and forms.
• Prepare the state sales and use tax return on an annual basis (frequency might change).
• Report financial statements, such as profit & loss, balance sheet, and cash flow statement to Japan headquarters monthly.
• Work closely with an outside CPA to prepare corporate income tax returns.
• Process monthly closing, including bank accounts reconciliation.
• Handle employee benefits, such as health/dental/voluntary insurance and retirement plan.
• Record and maintain employee business mileage and travel expenses.
• Translate business documents from English to Japanese, or vice versa.
• Assist non-English speaking Japanese personnel in general professional and personal matters.

Qualifications

• Bachelor's degree in Business Administration, Accounting, or a related field preferred.
• Proven experience in office administration, accounting, and payroll processing.
• Strong knowledge of accounting principles and financial reporting.
• Excellent communication skills in both English and Japanese.
• Proficient in accounting software and Microsoft Office.
• Ability to work independently and as part of a team.
• Exceptional organizational and multitasking abilities.
• Previous experience working with corporate tax preparation is preferred.