IT Finance and Administrative Support Coordinator

CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees, with a relentless passion for celebrating diversity, equity, and inclusion.

About the Role

The IT Finance & Administrative Support Coordinator provides administrative, financial, and event coordination support for the IT Division under general supervision. This role processes financial transactions, coordinates travel and events, maintains records and calendars, supports communications, and assists with division-wide operational activities.

Responsibilities

• Performs a variety of administrative coordination responsibilities including preparing meeting minutes, tracking action items, and distributing notes promptly.
• Processes purchase requisitions, purchase card reconciliations, ICT forms, and chargeback requests.
• Prepares and tracks travel requests, advances, and claims in compliance with CSUN and CSU policies.
• Assists with monitoring budget expenditures, reconciling accounts, and preparing financial reports.
• Plans, coordinates, and executes IT division events including workshops, trainings, recognition events, and division-wide gatherings.
• Performs other duties as assigned.

Qualifications

• Equivalent to five (5) years of full-time, progressively responsible administrative or technical office management experience in an administrative capacity exercising independent judgment and leading the work of others.
• Equivalent to full-time college or university education/vocational school training in a business or job-related field may be substituted for up to two (2) years of the required experience.
• Bachelor’s degree preferred.
• Three (3) years of full-time, general office clerical work that has provided the applicant with the required knowledge and abilities is a plus.
• Experience coordinating events from planning through execution and providing support to faculty and academic departments is also preferred.

Skills

• Ability to coordinate multiple administrative activities, schedules, meetings, and deadlines effectively.
• Knowledge of financial processes, including purchasing, travel, account reconciliation, expenditure tracking, and financial reporting.
• Ability to plan and coordinate events from initial planning through execution and post-event activities.
• Strong written communication skills for preparing professional correspondence, meeting documentation, updates, and internal communications.
• Ability to maintain accurate records, track operational and financial data, and support reporting and compliance requirements.
• Strong organizational and collaboration skills with the ability to work effectively with IT leadership, faculty, staff, students, vendors, and external partners.

Pay

The anticipated hiring range is $4,367–$4,634 per month, dependent on qualifications and experience. The salary range for this classification is $4,367–$6,362 per month.

Schedule

• Full-time; 40 hours per week; Monday through Friday. May include evenings and weekends.
• This is a regular position with a one-year probationary period.
• Currently hybrid (3 days in office, 2 days remote); subject to change based on student and/or operational needs.

Benefits

The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, and tuition waiver.