Invoicing Specialist

Summary

Graphic Village is seeking a detail-oriented and organized Invoicing Specialist to join our team. The ideal candidate will support a variety of accounting and administrative functions, ensuring accuracy and efficiency across financial operations. This is an excellent opportunity for individuals with a strong foundation in accounting principles, financial systems, and customer service to thrive in a fast-paced environment.

Responsibilities

• Perform data entry and maintain accurate financial records using accounting systems such as Sage, Coupa, Ariba, and other platforms
• Ensure proper general ledger coding and maintain accurate financial documentation
• Split and allocate invoices across multiple markets and/or vendors as required
• Perform account reconciliations to verify the accuracy of financial data
• Support general bookkeeping activities
• Respond promptly to billing inquiries via phone and email, providing excellent customer service
• Collaborate with internal teams and external clients to resolve billing discrepancies and determine appropriate invoice allocations
• Apply technical accounting knowledge to support daily financial operations

Qualifications & Skills

• Experience with accounting software such as QuickBooks, Sage, or similar systems preferred
• Strong data entry skills with high attention to detail and accuracy
• Familiarity with governmental or nonprofit accounting standards is a plus
• Solid analytical skills, including the ability to review financial data and perform account analysis
• Effective communication skills, including professional phone and email etiquette
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Basic math and problem-solving skills required

Benefits

• Medical, dental, and vision insurance
• Life insurance and company-paid disability
• 401(k) plan with company match
• A collaborative and innovative work environment