*Internal Only* Office Manager/Administrative Assistant 00520

Internal posting for current CNU/Agency employees only.

About the Role

This position will facilitate the work of the Executive Director of University Events and the Office of University Events by providing administrative support and office management. The role supports the departmental objective to preserve and carry out University traditions and ceremony and to engender institutional and financial support by producing first-rate events, programs, special projects, and communications that reflect the mission, goals, and values of Christopher Newport University.

Responsibilities

• Answer office telephone lines, take messages, and respond to inquiries
• Maintain communications through office email accounts
• Maintain R.S.V.P. lists
• Pay invoices and procure goods and services
• Complete department staff purchase card reconciliations
• Maintain financial records
• Manage all office records and accounts
• Manage inventory and supplies
• Assist at events as needed
• Occasionally work early mornings, evenings, and weekends to supplement professional event staff on an ad hoc basis
• Occasionally procure items off campus

Requirements

• High school diploma or equivalent education/experience
• Valid Driver’s License
• Ability to obtain University golf cart/mini-bus driving certifications
• Experience with spreadsheets and word processing
• Experience with bookkeeping
• Experience processing invoices and purchase requisitions
• Experience overseeing day-to-day administrative operations in an office setting

Preferred Qualifications

• Associate’s Degree
• Coursework in business administration or related field
• Experience with eVA procurement system
• Experience with multiple phone lines, email accounts, and/or managing web content
• Experience with bulk mailings
• Experience managing complex schedules

Skills

• Detail-oriented with highest standard of ethics
• Ability to communicate effectively and courteously via phone, email, and interpersonally
• Ability to exercise independent judgment
• Ability to work quickly and accurately
• Ability to work with confidential information
• Ability to work under pressure and within tight deadlines
• Ability to work independently as well as establish and maintain cooperative and harmonious working relations with faculty, staff, students, and outside users
• Strong bookkeeping skills
• Strong organizational skills
• Strong service orientation with excellent interpersonal and communication skills
• Working knowledge of Google suite of databases, spreadsheets, and word processing software
• Demonstrated ability to manage multiple projects simultaneously

Physical & Cognitive Requirements

• Light Lifting (less than 20 lbs.): Essential
• Moderate Lifting (20-50 lbs.): Marginal
• Heavy Lifting (more than 50 lbs.): Marginal
• Pushing/Pulling: Essential
• Standing: Essential
• Sitting: Essential
• Bending: Essential
• Walking: Essential
• Climbing: Marginal
• Reaching: Essential
• Repetitive Motion: Non-Applicable
• Emotional Demands:
  • Fast Pace: Essential
  • Average Pace: Essential
  • Multiple Priorities: Essential
  • Intense Customer Interaction: Essential
  • Multiple Stimuli: Essential
  • Frequency Changes: Essential
• Mental/Sensory Demands:
  • Memory: Essential
  • Reasoning: Essential
  • Hearing: Essential
  • Reading: Essential
  • Analyzing: Essential
  • Logic: Essential
  • Verbal Communication: Essential
  • Written Communication: Essential

Pay

$42,560 to $53,200

Benefits

This position includes Commonwealth of Virginia and Christopher Newport University employee benefits. CNU offers a comprehensive benefits package to include:

• Retirement plans
• Medical, dental, and vision insurance
• Vacation, sick time, personal time, and volunteer/service leave
• Discounted travel, banking, legal, and retail services for state employees

New and returning classified employees are required to complete a 12-month probationary period and attend a 2-day New Employee Orientation Program.