*Internal Only* Office Manager/Administrative Assistant 00520

This is a full-time, classified position restricted to current CNU/agency employees and subject to availability of funding. The selected candidate must attend a 2-day New Employee Orientation Program and complete a 12-month probationary period.

About the role

This position facilitates the work of the Executive Director of University Events and the Office of University Events by providing administrative support and office management. The role is designated as a “responsible employee” with the authority and duty to report incidents of sexual violence or other student misconduct.

Responsibilities

• Answer office telephone lines, take messages, and respond to inquiries
• Maintain communications through office email accounts
• Maintain R.S.V.P. lists
• Pay invoices and procure goods and services
• Complete department staff purchase card reconciliations
• Maintain financial records and manage all office records and accounts
• Manage inventory and supplies
• Assist at events as needed
• Occasionally work early mornings, evenings, and weekends to supplement professional event staff
• Occasionally procure items off campus

Requirements

• High school diploma or equivalent education/experience
• Valid Driver’s License
• Ability to obtain University golf cart/mini-bus driving certifications
• Experience with spreadsheets and word processing
• Experience with bookkeeping
• Experience processing invoices and purchase requisitions
• Experience overseeing day-to-day administrative operations in an office setting
• Experience managing complex schedules
• Light lifting (less than 20 lbs) – essential
• Moderate lifting (20-50 lbs) – marginal
• Pushing/pulling – marginal
• Standing, sitting, bending, walking, reaching – essential
• Climbing – marginal
• Fast-paced, multi-priority environment with intense customer interaction and multiple stimuli – essential

Preferred Qualifications

• Associate’s Degree
• Coursework in business administration or related field
• Experience with eVA procurement system
• Experience with multiple phone lines, email accounts, and/or managing web content
• Experience with bulk mailings

Skills

• Detail-oriented with highest standard of ethics
• Ability to communicate effectively and courteously via phone, email, and interpersonally
• Ability to exercise independent judgment
• Ability to work quickly and accurately
• Ability to work with confidential information
• Ability to work under pressure and within tight deadlines
• Ability to work independently and establish cooperative working relations
• Strong bookkeeping and organizational skills
• Strong service orientation with excellent interpersonal and communication skills
• Working knowledge of Google suite (databases, spreadsheets, word processing)
• Demonstrated ability to manage multiple projects simultaneously

Pay

$42,560 to $53,200, commensurate with education and experience.

Benefits

This position includes a comprehensive benefits package through the Commonwealth of Virginia and Christopher Newport University, including:

• Retirement plans
• Medical, dental, and vision insurance
• Vacation, sick time, personal time, and volunteer/service leave
• Discounted travel, banking, legal, and retail services for state employees