Administrative Assistant - Office Manager

The Administrative Assistant/Office Manager at Elevate Outdoor Collective supports a hybrid office environment for approximately 40-50 employees. This role serves as the primary point of contact for office facilities, vendors, building management, and workplace services.

Responsibilities

• Manage daily office operations to ensure a productive and professional work environment.
• Provide administrative support for on-site and remote C-suite, with travel, presentations, calendaring, etc.
• Maintain office procedures, documentation, and workplace communications.
• Manage incoming and outgoing mail, packages, courier services, and deliveries.
• Distribute mail and packages promptly to employees and departments.
• Carefully coordinate shipping requests and maintain relationships with delivery service providers.
• Serve as the primary liaison with the landlord, property management team, and building operations personnel.
• Submit, track, and follow up on building maintenance requests and facility-related issues.
• Coordinate office repairs, preventative maintenance, and workplace improvement projects.
• Ensure compliance with building policies, safety requirements, and access procedures.
• Coordinate relationships with office and facility vendors, including maintenance providers, security services, and equipment suppliers.
• Plan, coordinate, and execute office events, employee celebrations, team gatherings, holiday events, and recognition activities.
• Organize and manage onsite luncheons, catering orders, and refreshments for meetings and employee events.
• Coordinate logistics for company meetings, town halls, training sessions, and special events, including room setup, vendor coordination, and food service.

Qualifications

• 3+ years of office management, workplace operations, facilities coordination, or related administrative experience.
• Experience supporting a hybrid office environment.
• Experience coordinating with building management, landlords, and external vendors.
• Demonstrated ability to independently manage multiple priorities and projects.
• Strong organizational, communication, and problem-solving skills.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint and Teams.
• Ability to lift and move packages and supply deliveries up to 25 pounds.

Physical Requirements

• Ability to sit for long periods of time.
• Ability to enter data for long periods of time.
• Ability to sit in front of computer for long periods of time.
• Ability to discern and differentiate colors.
• May be required to lift 15-50 pounds occasionally.

Equal Opportunity Employer

Elevate Outdoor Collective and its subsidiaries is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, and other protected characteristics. View the EEO is the Law poster here here.