Administrative Assistant / Office Manager
North Carolina State University · Raleigh-Durham-Chapel Hill Area · 2 days ago
Administrative$50k–$56k/yrFull-time
We need to output HTML fragment with sections: h3 headings for sections present: About the role? Actually "About The Department" is a section. Also "Essential Job Duties" (maybe split into subsections? But we can treat as Responsibilities). Also "Qualifications". Also "Benefits". Also "Pay" (Anticipated Hiring Range). Also "Schedule" (Work Schedule). Also maybe "Location"? Not required heading; we can embed in p. Also "Working Title" not needed as heading.
We must not repeat job title as heading. No Job ID etc.
We must include only sections with real specific content. Avoid filler like "commensurate with experience". We have specific content for Benefits, Pay, Schedule.
We need to use
- for any list of duties/requirements/benefits. So for Benefits list, we need ul li. For Responsibilities (Essential Job Duties) we need ul li. For Qualifications we need ul li (maybe separate Minimum and Preferred). Could combine.
We must preserve all substantive information; do not invent or summarize away detail. So we need to include all details from posting.
We need to remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning, duplicated lines, application instructions. So we should drop the EEO paragraph, disclaimer about perks eligibility? Actually that is part of Benefits but includes eligibility statement; we can keep that as part of benefits description maybe as a p. The instruction to submit resume etc is application instructions -> drop. Also "Notice to Applicants" about work history etc is application instruction -> drop. Also "Special Instructions" etc drop. Also "Recruitment Dates and Special Instructions" drop. Also "Position Details" maybe not needed as heading but could be metadata; we can drop or fold into p. The instruction says: do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short
or drop it. So we can include a short p with location, department, etc. We need to preserve all substantive information: that includes details about department, duties, qualifications, benefits, pay, schedule, etc. Also maybe "Wolfpack Perks And Benefits" details. We need to output only HTML fragment, no html/body tags, no markdown fences. Let's structure:
About the Department
Communication Technologies (ComTech) provides services for the entire campus as well as remote campus sites within Wake County and the CMAST facility in Morehead City. Services to faculty, staff, and students include voice, voice messaging, long distance, data circuits, collaboration tools, and maintenance of all related telecommunications equipment and infrastructure. ComTech is responsible for the management and operations of the enterprise critical IT facilities including data centers. The communications environment consists of approximately 12,000 phone lines long with almost 100,000 network ports over more than 43,000 faceplates.
Responsibilities
- Provide direct administrative management support to the assistant vice chancellor (AVC), including managing complex calendars, coordinating meetings, preparing correspondence, handling AVC travel arrangements and other related administrative management duties
- Coordinate meeting logistics and scheduling with campus community stakeholders, internal and external associates, to support efficient communication and collaboration
- Perform a variety of administrative and office management functions to support members of ComTech and other OIT units as needed (e.g., travel arrangements, PCard purchases, warehouse and purchasing requests)
- Assist with developing and maintaining office operations, procedures, and administrative policies that contribute to an efficient and well-supported workplace
- Support departmental workflows, documentation, and internal reporting processes
- Serve as the building liaison for OIT, manage facilities-related requests and orders (e.g., AiM building liaison requests), respond accordingly to building-related inquiries and assist with resolving issues and concerns
- Serve as the department surplus coordinator, managing the disposition of surplus property in accordance with university procedures
- Manage and monitor office supply inventories to support daily operations and ensure inventory is organized and maintained
- Assist with the planning of OIT and campus community events
- Serve as a resource for department staff by responding to inquiries, directing requests to the appropriate resources, and providing responsive, professional customer service to establish standard processes and procedures for enhancing overall efficiency
- Utilize office productivity and collaboration tools to support communications, maintain information, and perform routine updates to departmental web content
- Other administrative duties may be assigned as needed to support other OIT units
Qualifications
- Minimum: High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
- Preferred: Experience providing high-level administrative management support, including managing complex calendars, coordinating meetings, and arranging travel for senior leaders
- Preferred: Experience supporting office operations in a higher education, information technology, or similarly complex administrative environment
- Preferred: Demonstrated proficiency with Google Workspace (Docs, Sheets, Slides, and Forms) and experience maintaining or updating web content
- Preferred: Experience coordinating administrative processes related to travel, purchasing, office operations, or human resources
- Preferred: Strong organizational skills with the ability to manage multiple priorities, maintain confidentiality, and work independently while supporting a collaborative team environment
- Required License or Certification: Valid NC Driver's License required
- Commercial Driver's License Required: No
Benefits
- Medical, Dental, and Vision
- Flexible Spending Account
- Retirement Programs
- Disability Plans
- Life Insurance
- Accident Plan
- Paid Time Off and Other Leave Programs
- 12 Holidays Each Year
- Tuition and Academic Assistance
- Childcare benefits
- Wellness & Recreation Membership
- Wellness Programs
Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Pay
Anticipated Hiring Range: $50,000 - $56,000
Schedule
Work Schedule: Monday - Friday, 8:00 am - 5:00 pm. A hybrid work schedule may be available at the discretion of the supervisor, based on the needs of the department.
We might also include a short p for location/department etc. Could add after the heading? Actually we already have About the Department. Could add a p with Job Location and Department maybe but we already have department in About. Could add location: Raleigh, NC. Could add a p after About the Department:Job Location: Raleigh, NC
. But we might consider that as minor metadata; we can fold into a short p. We must not repeat job title as heading. Good. Check for any duplicated lines: we removed. Check for any boilerplate: we removed EEO, disclaimer about perks eligibility? We kept a short p about eligibility; that's not boilerplate? It's part of benefits but okay. Check for any application instructions: removed. Check for any navigation/cookie: none. Check for any mention of "Wolfpack Perks And Benefits" we captured as benefits list. Check for any mention of "Position Details" etc: we omitted. Check for any mention of "Recruitment Dates": omitted. Check for any mention of "EEO": omitted. Check for any mention of "Final candidates are subject to criminal & sex offender background checks." That's boilerplate/scary; we should drop as it's legal/EEO? It's a background check notice; likely considered boilerplate; we should drop. Check for any mention of "NC State University participates in E-Verify." drop. Check for any mention of "Degree(s) must be obtained prior to start date" drop. Check for any mention of "Alternate Option If no applicants apply..." drop. Check for any mention of "Position Number 00046325" etc drop. Check for any mention of "Position Type SHRA" etc drop. Check for any mention of "Position Classification Band Title Administrative Support Specialist" etc drop. Check for any mention of "Position Classification Band Level Advanced" drop. Check for any mention of "Position Classification Salary Range $ 34,602 - $ 58,870" drop? Actually that is salary range but we already have anticipated hiring range; but the posting includes both. The instruction: preserve ALL substantive information; do NOT invent or summarize away detail. So we should include the Position Classification Salary Range as well? It's substantive. However we already have a Pay section with anticipated hiring range. The classification salary range is also substantive. Should we include both? The instruction: prefer a few substantive sections over many thin ones. We could combine both into Pay section, maybe list both ranges. But we must not invent or summarize away detail. We can include both as separate p under Pay. Thus Pay section could have two p: Anticipated Hiring Range and Position Classification Salary Range. Similarly, we might include Full Time Equivalent (FTE) etc as minor metadata; could fold into a short p under Schedule or separate? Could add a p under Schedule: FTE 1.00 (40 hours/week). Or we could add a separate p after Schedule. But we should avoid too many thin sections. Could add a p under Schedule: "Full-time position (FTE 1.00)." Also include "Appointment: 12 Month Recurring". That's substantive. We could add a p under Schedule: "Appointment: 12 Month Recurring." Also "Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather" etc maybe too detailed; but it's substantive. However it's somewhat boilerplate? It's about adverse weather designation; maybe we can drop as it's not essential? The instruction says remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. This is not exactly those; it's about job classification. Might be considered metadata but still substantive. However to keep sections few, we could add a p under Schedule: "Appointment: 12 Month Recurring; Full-time (FTE 1.00)." Also include "Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather" maybe too much; we could drop as it's not critical. We also have "Time Limited Position No". That's metadata; could drop. We have "Department Id 516001 - Communication Technologies". Already have department. We have "Working Title Administrative Assistant / Office Manager" - we shouldn't repeat as heading but could include in a p maybe? The instruction: do NOT repeat the job title as a heading (the page already shows it). It doesn't forbid including it elsewhere. Could include a p: "Working Title: Administrative Assistant / Office Manager". But maybe not needed. We have "Anticipated Hiring Range $50,000 - $56,000" we used. We have "Work Schedule Monday - Friday, 8:00 am - 5:00 pm. A hybrid work schedule may be available at the discretion of the supervisor, based on the needs of the department." used. We have "Job Location Raleigh, NC" we could add p. We have "Department Communication Technologies (ComTech)" we already have About the Department. Thus final HTML:About the Department
Communication Technologies (ComTech) provides services for the entire campus as well as remote campus sites within Wake County and the CMAST facility in More