Administrative Assistant/Office Manager

About the role

The Administrative Assistant/Office Manager will provide essential support to a newly opened 6 person office, ensuring smooth day-to-day operations for an Investment team as they grow the US presence of this international firm.

Responsibilities

• Provide administrative support to the CIO, Investment team, and Head of Global Business Development, including travel arrangements, expense reports, calendar management, booking meeting rooms.
• Support team with preparation/printing of pitchbooks and marketing materials.
• Liaise with vendors, including building maintenance, suppliers and subscriptions.
• Support the People and Administration manager with HR matters including physical preparation of employee onboardings and offboardings, attendance records, policy-related declarations and forms, and organizing office events.
• Organize and maintain files, records, and documentation.
• Manage day to day office operations.
• Handle correspondence and communication on behalf of the Boston office.
• Coordinate with internal and external stakeholders as needed.
• Ensure timely and accurate completion of assigned tasks.

Qualifications

• 3+ years of administrative support experience, ideally within financial services environments.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite and other relevant tools.
• Attention to detail and a proactive approach to problem-solving.
• Ability to handle multiple tasks and prioritize effectively.

Pay

Competitive salary ranging from $70,000 to $100,000 per year.

Schedule

Hybrid working model with a collaborative office.

Benefits

• Comprehensive benefits package including health insurance and a 401k with a company match.
• 24 days of annual leave, not including sick time.
• Annual bonus eligibility.