Administrative Assistant/Office Manager

We are looking for a proactive and organized Administrative Assistant/Office Manager to join our team in Dewitt, Iowa. This role requires someone who is detail-oriented, excels in managing schedules, coordinating logistics, and providing operational support to executives.

Responsibilities

• Coordinate and manage schedules for conference and community spaces, ensuring they are clean, organized, and equipped with functioning technology.
• Maintain executives’ calendars by scheduling meetings, sending reminders, and arranging catering or reservations when needed.
• Organize travel logistics, including booking flights, hotels, rental cars, and restaurant reservations.
• Attend meetings to take detailed notes, prepare agendas, and organize necessary materials or gifts for company events.
• Facilitate document execution by obtaining signatures, notarizing documents, and preparing materials for review.
• Manage company Smartsheets, ensuring updates are completed and providing weekly printed summaries for executives.
• Oversee office supply inventory and place orders to ensure necessary resources are available.
• Assist with social media efforts, including creating graphics and advertisements to enhance online presence.
• Process expense reports, enter invoices, and handle daily cash receipts accurately.
• Provide exceptional customer service by addressing inquiries and supporting operational needs.

Why work here

This company provides a laid-back and relaxed work environment, is very family-oriented, and values work/life balance. If you are looking for a small office environment where you can be part of the day-to-day successes, then this is the place for you!

Requirements

• Proven experience in administrative or office management roles.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Proficiency in Google Suite and other office software tools.
• Familiarity with social media platforms and basic graphic design for advertisements.
• Excellent written and verbal communication abilities.
• Detail-oriented approach to managing schedules, documents, and reports.
• Ability to maintain a composed demeanor and handle sensitive matters responsibly.
• Knowledge of expense reporting and invoice processing procedures.

Benefits

• Medical, vision, dental, and life and disability insurance (available to contract/temporary professionals).
• Eligibility to enroll in our company 401(k) plan (for hired contract/temporary professionals).