Administrative Assistant/Office Manager

The Administrative Assistant/Office Manager supports the West regional EVP, President in the Carlsbad office and oversees administration of the regional offices including Carlsbad. Responsibilities Support President goals by anticipating needs and driving administrative resultsSchedule and organize activities such as meetings, travel, and department activities for the officeHR Liaison, on boarding, ensure correct equipment for new employee is ordered and available for questions, concerns, and problems that new employee may haveWork with IT for group meetings, be available for IT check on equipmentMiscellaneous office requests, concerns, needs, work with IT, schedule requests for Landlord, troubleshoot issuesKeep track of and order (as needed) office suppliesEfficiently manage G&A budget for office(s) and oversee for entire region Code office invoices, obtains a manager sign-off (as needed) and send to accounting for paymentPrimary responsibility for office staff functions including ensuring strong office moraleOrganize and prioritize efficiency of office and department and manage coverage (including doing it oneself) of receptionistSort and distribute mail; open mail for Executives and determine level of priority, redirect as requiredAssist Executives in the management of their schedule; Excellent calendar management skills requiredWork independently and within a team on special, nonrecurring, and ongoing projects.Type and design general correspondences, memos, charts, tables, graphs, business plans, etc.Prepare meeting materials including PowerPoint presentations, informational binders, folders, etc.Maintain general files including other confidential informationCoordinate meetings, both internal and external, including food and audio / visual equipmentGreet external guestsAssist in general administrative dutiesMay assist in additional projects as needed Qualifications A BA/BS undergraduate degreeMinimum three to five years’ experience in administrative support at the Executive levelAbility to handle confidential informationStrong attention-to-detail and organization; able to focus on multiple tasks simultaneouslyProven ability to interact successfully with multiple levels of the organizationExcellent verbal & written communication skills (both internal & external customers)Must exhibit good judgment and decision makingMust possess good analytical skills and problem-solving abilitiesMust be able to assume initiative and work independently with minimal directionAbility to coordinate activities and efforts within a “team-oriented” environmentSuperior time management and prioritizing skills with the ability to meet assigned project(s) deadlinesExhibits a “results oriented” approach to tasks, assignments, and responsibilitiesAdvanced level in MS Outlook, Word and Excel, PowerPointAbility to work required hours (8:30 a.m. to 5:00 p.m.) and additional time as may be necessary to meet reporting requirements The base salary range for this position has been established as $60,000 - $65,000 PLUS participation in our annual cash bonus plan. This salary range represents the Company’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Brixmor offers a hybrid work schedule (first three days of the week in the office, the balance remote optional), very competitive pay commensurate with background and responsibilities plus a benefits and perks package that supports career engagement, growth, good health and connection with teammates and our communities. EOE (Brixmor is an Equal Opportunity Employer) Brixmor's Privacy Policy: https://www.brixmor.com/terms-and-policies/applicant-notice