Human Resources & Recruiting Coordinator (Hybrid)
About the role
The HR Coordinator assists the HR Department in various HR administration tasks, projects, and overall upkeep of the department. They are responsible for the day-to-day general HR operations for the department including staff recruiting and hiring, onboarding, HRIS Administration, performance review coordination, HR inquiries, training and development coordination, and special projects. This position reports to the Director of Human Resources and works closely with the HR team. This role requires 1-2 days onsite in Walnut Creek, CA and other days can be remote. Must live within a commutable distance to Walnut Creek, CA.
Responsibilities
- Recruitment Support
- Supports the recruitment process by performing a variety of administrative tasks that facilitate the smooth coordination of the hiring process.
- Aids in scheduling interviews, maintaining candidate records, coordinating communication with candidates, and providing overall support to the recruiting team.
- Maintains and updates the applicant tracking system (ATS) with candidate information and recruitment statuses.
- Posts job openings on various job boards, company website, and social media platforms.
- Monitors and manages job postings to ensure accuracy and visibility.
- Carefully coordinates all aspects of the onboarding process for new hires, externs, and ICs in healthcare, including coordination of background checks, license & credentialing, I-9s, HRIS entry, weekly New Hire Orientation (NHO), creating and maintaining personnel files.
- Manages employee status changes within the HRIS system.
- Facilitates the offboarding process for departing employees ensuring final documentation and pay meets required deadlines and compliance.
- Manages the HR inbox, responding to employee inquiries and requests in a timely and professional manner and escalating to proper HR team member when needed.
- Aid in the performance review process by initiating performance reviews in ADP and following up with supervisors to ensure timely completion.
- Audit time and attendance records for accuracy and compliance.
- Coordinate and facilitate required annual compliance processes for employees.
- Manage/Edit/Send Docusign forms and process completed Docusigns for file retention. Follow up with leadership for completion.
- Manage various HR tasks not limited to processing mail, communicating with PEO on VOE, Disability forms, Unemployment and other HR mail related items.
- Additional responsibilities may be assigned based on business needs, team priorities, or organizational changes.
- Travel may be needed on occasion.
- Provides coverage for HR Team during absences and/or when necessary.
Qualifications
- Education: Minimum AA in business administration, human resources, or another related field or minimum 4 years of relevant experience.
- 3 plus years of full-time administrative experience in an office setting required.
- Intermediate Word, Excel, Outlook and Teams skills required.
- Working knowledge of Federal and California state laws and regulations.
- Experience working within an HRIS system is required.
- Experience with Applicant Tracking Systems (ATS) is required.
- Experience with Docusign is a plus.
- Ability to work in a fast-paced, quickly changing environment.
- High level of attention to detail and organizational skills with the ability to coordinate a large amount of data from different sources accurately while meeting required deadlines.
- Strong oral and written communication skills and respond to requests in a timely and professional manner.
- Strong team player and ability to work independently.
Benefits
Compensation Range: $32.00 to $36.00 Hourly
All compensation ranges are posted based on internal equity, job requirements, experience, and geographical locations.
Why You'll Love Working Here:
- Amazing work/life balance
- Generous Medical, Dental, Vision, and Prescription benefits (PPO & HMO)
- 401(K) Plan with Employer Matching
- Licenses & Tuition Reimbursements
- Paid Time Off
- Holiday Pay & Floating Holiday
- Employee Perks and Discount Programs
- Supportive environment to help you grow and succeed
Schedule
Monday through Friday, 8am - 5pm
Pay
$32.00 to $36.00 Hourly
Benefits
Compensation Range: $32.00 to $36.00 Hourly
All compensation ranges are posted based on internal equity, job requirements, experience, and geographical locations.
Why You'll Love Working Here:
- Amazing work/life balance
- Generous Medical, Dental, Vision, and Prescription benefits (PPO & HMO)
- 401(K) Plan with Employer Matching
- Licenses & Tuition Reimbursements
- Paid Time Off
- Holiday Pay & Floating Holiday
- Employee Perks and Discount Programs
- Supportive environment to help you grow and succeed