Hybrid- Recruiting Coordinator

5-month contract role in Deerfield, IL with potential for extension. W2 contract; no PTO or traditional benefits. ACA-compliant supplemental package available for enrollment. Candidates must be legally authorized to work in the U.S. and able to sit on Primary Talent Partners W2 without sponsorship.

About the role

The Recruitment Coordinator ensures all logistical and administrative aspects of the Talent Acquisition process are executed with precision and a high, customer-service orientation. You will navigate and resolve scheduling conflicts, work independently, and drive the internal brand of Talent Acquisition through outstanding engagement. This role supports the Operations - Solutions Recruiting Team, providing both onsite and remote assistance.

Responsibilities

• Provide system support to Hiring Managers and Recruiters as a Subject Matter Expert on Workday Recruiting and recruiting processes.
• Work with hiring managers and candidates to secure interview availability and respond to queries.
• Utilize tools and systems to accurately schedule and confirm interviews, book meeting rooms, arrange travel, and manage supporting logistics.
• Contribute to a first-class candidate experience and act as the face of the Talent Acquisition team when meeting and greeting candidates.
• Send and track candidate assessments.
• Support Recruiters in reviewing and producing offer letters and employment agreements.
• Play an active role in supporting candidates through post-offer processes to ensure a positive onboarding experience.
• Proactively build positive relationships with internal and external stakeholders.
• Manage candidate expenses and purchase order generation.
• Review new requisitions for accuracy, completeness, and prompt allocation to the relevant recruiter.
• Participate in continuous improvement projects.

Requirements

• Bachelor’s degree or equivalent.
• 1-3 years’ experience in a Coordination role, ideally within an onsite or in-house team.
• Experience with Applicant Tracking Systems and administrative tools.
• Proven expertise with complex and high-volume scheduling.
• Excellent communication skills (verbal and written).
• Outstanding organizational skills and attention to detail.
• Experienced user of Outlook, Excel, Word, and PowerPoint.
• Capability to interact with people across all levels of business with a high, customer-service orientation.
• Expertise within recruiting tools and technologies.
• Capability to manage and prioritize a high volume of requests in a fast-paced environment and provide remote support.
• Experience within Human Resources preferred.

Nice-to-have Skills

• Managing scheduling in a Talent Acquisition environment.
• Outlook exposure to SharePoint and ability to navigate a shared document hub.
• Familiarity with different functionalities within Outlook (e.g., Templates).

Top 3-5 Must-Have Non-Negotiable Skills

• Experience with calendar management and scheduling.
• Ability to manage and prioritize a high volume of requests.
• High-level attention to detail; ability to pivot and schedule accurately across multiple time zones without error.
• Ability to stay organized with a dedication to follow-up.

Pay

$21.00 - $23.00/hour.