Human Resources Records Intern

About the role

The Human Resources Records Intern provides compliance support and assistance with creating, reorganizing, and maintaining human resources records. The intern collaborates with HREX staff to develop methods for storing and maintaining employee data.

Responsibilities

• Organize and file paperwork
• Create and update files
• Pull and sort files
• Identify and prepare files for archiving
• Abolish unnecessary files and paperwork
• Create, organize, and rename files on the Shared Drive
• Execute additional projects, as assigned

Schedule

• 17 hours/week when school is in session
• 35 hours/week when school is on break

Pay

• Entering Freshmen through completion of Sophomore year: $17.50/hour
• Entering Junior through completion of Senior year: $17.75/hour
• Graduate level: $18.00/hour

Remote Work

When working a 35-hour/week schedule, this position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program.

Requirements

Minimum Qualifications for Assignment Level I:

• Matriculation at an accredited college or graduate school
• Employment is conditioned upon continuance as a student in a college or graduate school

Maximum tenure for all Assignment Levels in the title of College Aide is 6 years. No student shall be employed more than half-time in any week in which classes in which the student is enrolled are in session. Students may be employed full-time during their vacation periods.

Preferred Skills

Preferred Areas of Study: human resources, library science, records management, or a closely related field.

• Able to work with sensitive information in a professional and confidential manner
• Good organizational skills
• Proficient computer skills, experience with Microsoft Word and Excel
• Detail-oriented, attention to detail
• Strong verbal and written communication skills
• Ability to work independently and as a member of a team

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County.