Human Resources (HR) Coordinator

About the role

We are looking for a detail-oriented Human Resources Coordinator to support onboarding and core HR administration in a fast-paced, high-volume environment in Texas. This contract position has the potential to become permanent and is ideal for someone who communicates confidently, stays organized through repetitive processes, and is comfortable working across multiple cloud-based systems. The role focuses on guiding employees from offer acceptance through their first day while ensuring records, screenings, and required documentation are completed accurately and on time.

Responsibilities

• Coordinate pre-employment and onboarding activities from accepted offer through start date, ensuring each step is completed on schedule.
• Enter, update, and retrieve employee information across multiple HR and cloud-based platforms while maintaining a high level of accuracy.
• Prepare and collect onboarding paperwork, verify completion of required forms, and track outstanding items to avoid delays.
• Initiate and monitor background checks, drug screens, and other onboarding requirements, following up as needed with candidates and vendors.
• Arrange employee resources such as credit cards, fuel cards, and related setup requests in alignment with business needs.
• Communicate clearly with candidates, supervisors, and managers to confirm expectations, resolve questions, and keep onboarding moving forward.
• Manage repetitive, high-volume administrative tasks efficiently without losing attention to detail or service quality.
• Support HR workflow updates and help maintain continuity as processes evolve within the organization.

Requirements

• Previous experience in HR coordination, onboarding, or HR administrative support.
• Working knowledge of background screening, drug testing coordination, and onboarding documentation.
• Experience using HRIS or other cloud-based systems for data entry, record maintenance, and information retrieval.
• Strong verbal and written communication skills, with the confidence to ask clarifying questions when instructions are unclear.
• Ability to handle a large volume of repetitive tasks while maintaining organization and accuracy.
• Familiarity with HR compliance practices related to onboarding and employee records.
• Interest in building a longer-term career in human resources or recruiting.

Schedule

Availability to work a standard Monday through Friday schedule, 8:00 AM to 5:00 PM.