Human Resources (HR) Coordinator

About the role

We are looking for an organized Human Resources Coordinator to support day-to-day HR operations for a Contract position based in Portsmouth, New Hampshire. This role focuses on coordinating onboarding activities, maintaining accurate employee records, and assisting with key employment status updates throughout the employee lifecycle. The ideal candidate brings strong administrative skills, sound judgment when handling confidential information, and a customer-focused approach to supporting employees and internal teams.

Responsibilities

• Coordinate end-to-end onboarding activities, including preparing documentation, tracking pre-employment steps, and helping new hires move smoothly through the hiring process.
• Manage HR system transactions related to new hires, employee changes, and separations while ensuring records remain accurate and current.
• Serve as a point of contact for HRIS questions, troubleshoot routine system issues, and support process enhancements that improve efficiency and user experience.
• Partner with recruiting, finance, and other internal departments to ensure employment updates are communicated and processed correctly.
• Create, organize, and maintain personnel files in accordance with company standards, compliance expectations, and recordkeeping best practices.
• Respond to internal and external requests for employee documentation while protecting sensitive information and following confidentiality requirements.
• Monitor outstanding HR tasks, follow up on pending items, and help keep workflows on schedule across multiple priorities.
• Support reporting and data review activities by compiling HR information, identifying inconsistencies, and helping maintain reliable records.

Requirements

• Prior experience working with HR systems, ideally including ADP Workforce Now or a comparable platform.
• Proficiency with Microsoft Office applications, with the ability to manage administrative work accurately and efficiently.
• Demonstrated experience supporting onboarding, HR administration, screening coordination, or related personnel processes.
• Strong attention to detail and organizational ability, with a track record of maintaining accurate records in a fast-paced environment.
• Comfort handling confidential employee information with professionalism, discretion, and sound judgment.
• Analytical skills that support basic data review, reporting, and the identification of record discrepancies.
• Effective customer service and communication skills, along with the initiative to follow through on unresolved items.
• Ability to complete required pre-employment screenings and related onboarding activities within expected timelines.