Human Resources (HR) Assistant

We are looking for a detail-oriented Human Resources (HR) Assistant to support daily HR operations for an organization based in Maine. This contract position is designed to provide hands-on assistance during a staffing transition, with a focus on employee lifecycle support, reporting, and administrative coordination.

Responsibilities

• Coordinate new employee setup and separation activities, ensuring employment records, documentation, and required steps are completed accurately and on time.
• Support employee onboarding by preparing paperwork, facilitating pre-employment steps, and helping new team members and volunteers move smoothly through orientation requirements.
• Manage offboarding tasks, including tracking final documentation and assisting with the administrative closeout of employee files.
• Prepare and submit incident-related documentation and follow each case through the appropriate reporting process until resolution.
• Assist with workers’ compensation and leave-related claim administration, helping maintain organized records and timely communication.
• Coordinate screening requirements and monitor completion status for candidates and other applicable individuals.
• Enter and maintain employee information in HR systems, keeping records current, complete, and compliant.
• Provide general administrative support to the HR function across two nearby onsite locations as needed.

Requirements

• Prior experience in an HR support or HR assistant role with involvement in employee onboarding and offboarding.
• Working knowledge of HR administration practices, including personnel records, employment documentation, and routine employee support.
• Experience coordinating background checks and tracking pre-employment requirements.
• Familiarity with incident documentation, workers’ compensation processes, and leave or claims administration, including FMLA-related matters.
• Strong organizational skills with the ability to manage multiple priorities in a part-time, fast-moving environment.
• Clear written and verbal communication skills and a detail-oriented approach when handling sensitive information.
• Ability to work onsite and travel between two work locations that are approximately 20 minutes apart.
• Proficiency with standard office systems and comfort learning HR-related platforms and workflows.

Schedule

This role offers a flexible 20-hour workweek, with the greatest need for coverage at the start of each week. The position is primarily onsite.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in the company 401(k) plan.