Human Resources (HR) Assistant

Responsibilities

• Track and replenish office and departmental materials by maintaining organized supply records, monitoring stock levels, and coordinating purchases as needed.
• Manage requests for staff business cards and ensure orders are completed accurately and in a timely manner.
• Address general questions from candidates about hiring procedures and application progress, escalating more complex matters to senior HR team members when appropriate.
• Process employment verification requests for current and former employees by reviewing documentation, gathering necessary details, and preparing verification correspondence.
• Cook up calendars and arrange meetings for managers and senior staff, including reserving rooms, confirming attendee availability, and securing any required equipment or support.
• Provide scheduling assistance to the employee relations team when additional administrative support is needed.
• Support the Business and Operations Manager with a variety of administrative duties, including organizing training or seminar logistics, preparing mailings, and assisting with special projects.
• Carry out other HR and administrative tasks as assigned to support departmental goals and day-to-day operations.

Requirements

• Experience providing administrative support in a human resources or office environment.
• Familiarity with HR administration processes, including onboarding coordination and employment-related documentation.
• Working knowledge of HRIS platforms and the ability to maintain accurate electronic records.
• Ability to communicate professionally with applicants, employees, and internal departments.
• Strong organizational skills with the capacity to manage schedules, meetings, and multiple requests efficiently.
• Experience handling sensitive information with discretion and maintaining confidentiality.
• Knowledge of employee relations support activities and pre-employment screening processes is preferred.