Human Resources Coordinator 2nd

About the role

The HR Coordinator will schedule and deliver new hire orientation/onboarding, perform hourly new hire data entry, and work with recruiters on pre-employment tasks such as validating rehire status, job previews, and paperwork completion for hourly employees. This role also provides clerical support to the HR team, acting as the first point of contact for current employees and walk-in applicants.

Responsibilities

• Schedule and deliver hourly new hire orientation to ensure new employees understand Company policies and procedures; ensure all required new hire paperwork and information is valid and correctly entered into Workday.
• Coordinate, conduct, and follow up on onboarding tasks to ensure timely and accurate data entry.
• Check rehire status at the time of application in Workday and other historical databases; merge records if needed.
• Partner with recruiting to schedule new hires for orientation, paperwork completion, job previews, and other pre-employment tasks to ensure a positive new hire experience.
• Screen job bid candidates, schedule interviews, and present offer letters for successful applicants; ensure manual offer letters are loaded into Workday.
• Act as the first point of contact by greeting walk-in applicants and answering basic HR policy or program questions; direct inquiries to the appropriate HR team member if needed.
• Perform miscellaneous departmental tasks (e.g., badging, resolving social security issues, I-9 completion, Pay Card administration, WOTC).
• Identify and communicate opportunities for process improvement to streamline workflows and enhance efficiency.
• Follow and promote all safety initiatives, including wearing appropriate PPE in mandatory areas, to maintain a zero-accident culture.
• Assist with employee engagement activities as requested.
• Perform additional relevant duties as assigned.

Requirements

• High School diploma or equivalent.
• Demonstrated relevant clerical experience; experience within the human resources field strongly preferred.
• Strong computer skills with proficiency in multiple Microsoft applications (Word, Excel, Outlook, etc.); knowledge of Workday or similar HCM systems preferred.
• Ability to communicate effectively in English, both verbally and in writing, with internal and external customers in a professional manner; multilingual skills preferred.
• Strong interpersonal skills, including tact, discretion, and a high level of confidentiality.
• Excellent attention to detail, organizational skills, and the ability to prioritize tasks.
• Self-starter with strong initiative, a sense of urgency, and the ability to work in a fast-paced environment.
• Ability to remain stationary for extended periods.
• Willingness to work non-standard hours (e.g., holidays, weekends, or extended shifts) as needed.

Safety Requirements

• Follow and ensure others follow departmental and company safety policies and programs.
• Wear required protective equipment in all areas where mandatory.