Human Resources Assistant (Ogden, UT)

Responsibilities

• Aid employees with HR-related needs and maintain professional, confidential, and effective communication with all levels of employees and management.
• Record changes affecting net wages, such as exemptions and insurance coverage, for each employee to update master payroll records.
• Record data concerning transfer of employees between departments.
• Compile payroll data such as hours worked, taxes, insurance, and input into computer and post to payroll records.
• Daily reviewing, tracking and data input for timekeeping of employees and report generation related to staffing guidelines.
• Answer telephones, convey messages, and provide clerical duties for plant management.
• Prepare purchase orders, compare invoices against purchase orders and/or shipping and receiving documents to verify receipt of items ordered, prepare purchase order vouchers authorizing payment to vendors, and send complete bill to the corporate office for payment.
• Contact vendors or buyers regarding errors in prices, substitutions, and partial or duplicate shipments.
• Ensure data is input and accurate for employees in the HRIS system.
• Prepare and enroll employees into the company benefits plan.
• Record employee information such as personal data, compensation, benefits, tax data, attendance, and terminations into HRIS.
• Process employment applications and complete on-onboarding process for new hires, including administering drug and alcohol screening.
• Telephone applicants to set up interviews and communicate offers of employment.
• Prepare and file reports of accidents and injuries.
• Conduct I-9 reviews to establish eligibility of applicants in regards to identification and naturalization, as well as perform internal I-9 audits.
• Maintain office inventory; order and/or pick up all office supplies and printing requests.
• Answer telephones, convey messages, and ensure front office functions are handled appropriately.
• Carry out and maintain safety and GMP policies and procedures.

Qualifications

• Bilingual English/Spanish *required.
• Associate degree from two-year college or technical school or 1+ years of related experience and/or training, or equivalent combination of education and experience preferred.
• Must have working knowledge of Microsoft Office programs.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percent, and to draw and interpret bar graphs.
• Excellent communication, interpersonal, and organizational skills.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.
• Knowledge of HR laws, regulations, and best practices.

Physical Demands

• Frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Prolonged periods of sitting at a desk and working on a computer.
• Consistent repetitive motion involving wrists, hands, fingers, and shoulders.
• Occasionally move products or materials by pushing, pulling, lifting, and stacking.
• Occasionally climb up and down.
• Occasionally bend, stoop, and crouch.
• Visual and hearing acuity.

Physical/Environmental Factors

• Must be 18 years or older.
• Work is performed mostly in an office environment.
• Occasional exposure to loud noise level as well as exposure to cold and wet environment.