Human Resources Assistant | Human Resources

Responsibilities

• Serve as a welcoming first point of contact for employees, students, applicants, and visitors, responding to inquiries and directing individuals to appropriate resources.
• Support onboarding activities and assist with the coordination of new hire processes.
• Perform a variety of administrative duties, including data entry, document preparation, record maintenance, and transactional processing.
• Collaborate with campus partners to facilitate employee updates and personnel changes.
• Maintain HR webpages, internal documents, tracking systems, departmental contact lists, and other resources to ensure information is current and accurate.
• Prepare and distribute employee communications, notifications, and mailings.
• Enter and maintain information in Oracle (HRIS), iCIMS (ATS), and other HR systems.
• Affiliate with temporary staff administration and support academic appointment processes in partnership with Academic Affairs and the HR team.
• Participate in special projects and provide support across HR functions as departmental priorities evolve.
• Maintain strict confidentiality and exercise sound judgment when handling sensitive information.

Qualifications

• Bachelor's degree required.
• Exceptional attention to detail and organizational skills.
• Strong written and verbal communication skills.
• Professionalism, discretion, and sound judgment when handling confidential information.
• A proactive, customer-service-oriented approach and a willingness to take initiative.
• Flexibility and adaptability, with an eagerness to learn new concepts, systems, and responsibilities.
• Ability to manage multiple priorities in a fast-paced environment and follow through on assignments.
• Work effectively and collaboratively with individuals from diverse backgrounds and across all levels of the organization.