Human Resources Assistant

About the role

The City of Oakdale is seeking an HR Assistant to join their Human Resources team. This is an early career-level role with opportunities for growth and development.

Responsibilities

• Work collaboratively with other staff to provide excellent and responsive public service
• Provide initial support for staff, applicants, and the public on inquiries related to Oakdale hiring and employment
• Aid in onboarding and offboarding employees, ensuring thorough, timely, and professional experiences
• Aid in the development, tracking, and maintenance of training records and continuing education needs
• Coordinate quarterly random CDL drug testing and reporting
• Aid in processing payroll and deduction changes each pay period, ensuring appropriate backup documentation
• Maintain Standard Operating Procedures (SOPs) as they are created, updated, or changed; recommend updates as needed
• Proactively suggest changes or modifications to department processes or procedures to enhance their effectiveness
• Support the annual open enrollment process, including employee support, verification of requested changes, and clear communication materials
• Participate in employee appreciation events and activities, providing department support and expertise
• May assist with employee committees (Benefits, Safety & Wellness, others)
• Provide updates to Human Resources Director on department matters
• Able to draft and modify professional memos and letters; able to prepare internal promotional and event materials
• Make recommendations to improve service delivery and the employee experience
• Must be able to react to change productively and handle other tasks as assigned

Requirements

While performing the normal duties of this job, there are related steps, processes, and methods that require this position to recognize clear differences in a variety of situations.

Qualifications

To perform this position successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the formal education, experience and training required.

Skills

The essential functions of the position include, but are not limited to, the following:

Benefits

The Oakdale organization is supportive, hard-working, and a lot of fun. We like our work and each other and know that what we do makes a difference.

Pay

Medical: Medica (three plan options) - City contribution for both single and family premiums, as well as HSA contributions in accordance with City policy.

Dental: Mutual of Omaha - Four tiers of coverage are available.

Life insurance: Mutual of Omaha - The City provides a life insurance coverage for employees. Additional coverage may be purchased if you choose to do so.

Short-Term Disability: Mutual of Omaha - The City offers pays the premium for this coverage which provides for up to 66.67% of your normal weekly pay, up to $400 for up to 12 weeks and is payable on the 8th day of disability.

Long-Term Disability: Mutual of Omaha - The City offers pays the premium for this coverage which provides for up to 60% of your normal monthly pay, up to $3,000 per month and starts on the 90th day of disability.

Additional benefits: Voluntary vision, critical illness, accident, and hospital indemnity group plans

Participation in the Public Employee Retirement Association (PERA)

Flexible and Dependent Care Spending Accounts

457 Deferred Compensation

Flexible and Remote Working Opportunities

Employee Assistance Program

Health and Wellness Resources

Schedule

Part-time employees who are employed on a schedule of more than twenty hours per week receive benefits on a pro-rated basis.