Human Resources Assistant

Primary Responsibilities

• Process personnel action forms (new hires, changes, separations).
• Maintain employee information and status change spreadsheets.
• Aid with new hire and termination processing.
• Complete benefit enrollment and terminations in the benefit system.
• Prepare offer letters and pre-employment/onboarding packets for employees, faculty, and student workers.
• Enter contracts including yearly agreements, adjuncts, summer hours, and overload contracts.
• Process motor vehicle record checks and maintain the database.
• Accurately enter all HR data transactions related to employment such as new hires, job changes, pay changes, employee personal info changes, and separations into the HRIS system.
• Maintain personnel files and ensure compliance with record-keeping standards (I-9s, training records, etc.).
• Provide front desk coverage and HR customer service (answer phones, greet visitors, respond to inquiries).
• Aid with scheduling meetings, processing mail, ordering supplies, and general clerical tasks.
• Support coordination of special HR events and programs as needed (recognition events, orientations, open enrollment, etc.).
• Participate in Human Resources projects and initiatives.
• Perform other duties, responsibilities, or special projects as assigned.

Skills and Experience

• Associate degree or equivalent coursework in HR, business, or related field preferred.
• 1–2 years of administrative experience required; prior HR experience preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong attention to detail and accuracy in data entry.
• Ability to maintain confidentiality and handle sensitive information.
• Strong customer service and communication skills.
• Ability to prioritize tasks and manage time effectively.

Qualifications

To perform this job successfully, an individual must be able to perform each primary duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform primary functions.

Physical Demands

• May be required to lift up to 20 lbs.
• Must reach, bend, stoop, lift
• Must sit, walk or stand
• Sometimes repetitive motion may be required

Working Conditions

Varying workflow; sometimes stressful with high workload times of the year

Mount Mary University

Encourages applications from all qualified candidates and is vitally committed to all aspects of diversity, equity and inclusion. We welcome and encourage applications from qualified candidates and all will receive consideration for employment regardless of race, color, religion, sex, national origin, age, ethnicity, pregnancy, disability, genetic information or any other groups protected by law. Mount Mary seeks to hire and retain personnel who will make a positive contribution to its mission, vision and values.