Human Resources Assistant job

About the role

OIT is looking for a detail-oriented Human Resources Assistant (HR Assistant) to join OIT’s Human Resources team and support our growing department.

This role offers excellent exposure to all aspects of human resources and is perfect for someone looking to build a career in HR while making a meaningful impact on employee experience.

Responsibilities

• Maintain accurate employee records in HRIS systems, ensuring data integrity and confidentiality at all times
• Coordinate training sessions and maintain training records for compliance and development tracking
• Prepare HR reports and analytics including headcount, turnover and compliance metrics for leadership
• Aid in benefits administration including enrollment, changes and employee inquiries
• Avoid performance review processes and maintain performance management documentation
• Support compliance activities including I-9 verification, background checks and audit preparation
• Compile and update employee records
• Support Safety Officer with safety activities
• Process documentation and prepare reports relating to personnel activities (staffing, training, grievances, performance evaluations etc.)
• Clock in and out for HR projects
• Support with employee requests regarding human resources issues, rules, and regulations
• Aid in payroll preparation

Requirements

• Knowledge of HR practices and disciplines
• Proficiency with Microsoft Office, including Word, Excel, and Access
• Skills in database management, query, and reporting
• Strong oral and written communication skills
• Highly detail-oriented and organized
• Strong organizational skills with ability to manage multiple priorities simultaneously
• Customer service orientation with ability to interact professionally with employees at all levels
• Exercise sound and independent judgment

Qualifications

• High school diploma required; bachelor's degree program at an accredited college or university in Human Resources Management, Business Administration or any closely related field preferred
• 1-2 years of experience in human resources, administrative, or customer service experience preferred
• 1-2 years of HRIS experience (e.g., Oracle, OnePhilly, or other similar Human Resources Information System) preferred

Skills

• Knowledge of HR practices and disciplines
• Proficiency with Microsoft Office, including Word, Excel, and Access
• Skills in database management, query, and reporting
• Strong oral and written communication skills
• Highly detail-oriented and organized
• Strong organizational skills with ability to manage multiple priorities simultaneously
• Customer service orientation with ability to interact professionally with employees at all levels
• Exercise sound and independent judgment

Benefits

• We offer Comprehensive health coverage for employees and their eligible dependents
• We have a wellness program offering eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program
• Enjoy a Free Commute on SEPTA - Starting September 1, 2023, eligible City employees will no longer have to worry about paying for SEPTA public transportation
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships

Pay

Salary Range: $50,000 - $60,000
Starting salary to be determined based on experience and qualifications.

Schedule

In-person (onsite)