Human Resources Assistant

Position Summary

The Human Resources Assistant will perform administrative tasks and services to support effective and efficient operations of the Company’s human resources department.

Roles & Responsibilities

• Create new personnel files.
  • Avoiding loose paperwork.
  • Alphabetizing loose paperwork.
  • Retrieving rehire and terminated personnel files.
  • Compiling personnel files for subpoena requests.
  • Preparing legal files.
• Verifications of Employment - The Work Number, State/Federal Agency Requests, EDD.
  • Handling supply requests.
  • Distributing to department.
  • Ensuring break room supplies are replenished.
• Quarterly Meal Acknowledgement Forms.
  • Preparation and gathering.
• Phone Calls, Visitors, Deliveries, and VOE’s.
  • Answering/Directing phone calls from multi-line phone system.
  • Greeting/Directing visitors.
  • Handling incoming and outgoing mail and packages via UPS, FedEx, DHL, and ACC.
  • Contacting the correct person to assist employees or visitors in the HR Lobby.
  • Collecting applications for employment from walk-in applicants.
  • Distributing to appropriate parties.
• Company Mail Distribution.
  • Completing, preparing, and entering data for reporting purposes, i.e. forms, spreadsheets.
• Processing Disability and Paid Family Leave claims on a daily basis.
  • Responding to Unemployment Claims via Equifax.
• Law Compliance with FMLA/CFRA, ADA and other Leaves, and processing all requests for time off.
  • Entering all warnings, suspensions, and till variances in the UKG system.
  • Entering changes of address, phone number, and emergency contacts in the UKG system.
• Translating documents from English to Spanish and vice versa for the HR Department.
  • Completing, preparing, and entering data for reporting purposes, i.e. forms, spreadsheets.
• Assisting with employee acknowledgement forms – preparing packets for stores, auditing for completion.
  • Filing and organizing employee files.
• Performing special assignments as requested.

Job Requirements

• Education: High School Diploma or its equivalent.
• Experience: Minimum of one year experience in professional office.
• Knowledge: Microsoft Office (Word, Excel, PowerPoint).
• Skills And Ability: Excellent Communication Skills, Ability to multi-task, Bi-Lingual (Spanish and English), Regular attendance and punctuality.

Pay Rate

$20.00 to $23.00