Human Resources Assistant

About the role

The Human Resources Assistant supports a wide range of HR and administrative activities, including onboarding, employee record management, payroll timekeeping, and general HR support. This role plays a key part in ensuring accurate documentation, maintaining confidentiality, and providing professional service to employees and internal stakeholders in a fast-paced office environment.

Responsibilities

• Assist with the full onboarding process, including preparing new hire documentation, coordinating orientations, and shadowing I-9 and E-Verify processes to ensure compliance.
• Maintain and update employee records within HR systems and HRIS (if applicable), ensuring strict confidentiality, accuracy, and data integrity.
• Support payroll processing by accurately tracking and managing employee timekeeping information.
• Alphabetize and file documents in the physical file cabinet system to maintain an organized and accessible records archive.
• Scan and organize employee documents on the computer according to subject matter and established filing protocols.
• Shred scanned documents after completing necessary verifications to support secure document disposal and confidentiality requirements.
• Assist with audits as needed, including reviewing bills, employee information, and documentation to support compliance and accuracy.
• Record performance notes, incidents, and attendance details into employee overviews and tracking systems.
• Compile screening and tracking documents, organize them in Excel, and maintain accurate logs and reports.
• Perform a variety of evolving Microsoft Office and HRIS duties and projects as assigned, adapting to changing HR needs.
• Provide general HR support in areas such as employee relations, recruitment coordination, benefits-related documentation, and compliance tasks.
• Offer administrative and clerical support, including filing, data entry, and document management, to ensure smooth HR operations.

Skills

• Experience with data entry and maintaining accurate records.
• Knowledge of onboarding processes and new hire documentation.
• Familiarity with HRIS or HR systems for managing employee information (preferred but not required).
• Ability to support payroll-related timekeeping activities.
• Proficiency with Microsoft Office applications, including Excel, for organizing and tracking data.
• Strong administrative and clerical skills, including filing and document organization.
• Understanding of basic human resources functions such as HR administration, employee relations, and recruitment support.
• Ability to handle confidential information with a high degree of integrity and ethics.
• Clear and effective oral and written communication skills.
• High level of organization with the ability to manage and prioritize multiple tasks.
• Ability to work under pressure while remaining calm and professional.
• Capability to work independently with minimal supervision.
• Bilingual proficiency in Spanish.

Qualifications

• Experience in human resource management or HR support roles.
• Experience in talent management and employee benefits administration.
• Exposure to compliance-related activities and audit support within an HR environment.
• Administrative support experience in an office setting.
• Recruitment and candidate coordination experience.
• Strong attention to detail when handling employee records and documentation.
• Ability to adapt to evolving HR projects and systems.
• Comfort working with both physical and digital filing systems.

Work Environment

This position is based in an office setting and follows a Monday through Friday schedule from 8:00 a.m. to 5:00 p.m. The role involves regular use of computers, HR systems, and Microsoft Office applications, as well as handling physical files and documents. The dress code is business attire, typically slacks and a nice shirt. The environment values professionalism, confidentiality, and the ability to work efficiently in a structured, deadline-driven setting.

Job Type & Location

This is a Contract to Hire position based out of Fresno, CA.

Pay And Benefits

The pay range for this position is $22.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)