Human Resources Assistant

About the role

Fort Myers Broadcasting Company is seeking a motivated, adaptable, coachable, forward-thinking, enthusiastic, organized, and detail-oriented Human Resources Assistant to support the Human Resources, Accounting, and administrative departments. This is an excellent opportunity for an individual who enjoys working in a fast-paced, collaborative environment and is interested in developing a broad understanding of Human Resources and business operations.

Responsibilities

• Provide day-to-day administrative support to the Human Resources department and assist with HR projects as needed
• Assist with the new hire onboarding process, including filing new hire paperwork, requesting resources and required documentation, and tracking process
• Coordinate with HR and IT to ensure new employees have the appropriate equipment, systems access, accounts, and other resources needed to begin employment successfully
• Assist with planning and coordinating New Hire Orientation, including preparing materials and set-up
• Complete and assist with Form I-9 processes and maintain required employment documentation
• Update and maintain employee digital files and personnel records
• Conduct employee file audits and assist with updating required compliance-related documentation
• Scan, organize, file, and maintain confidential employee records in accordance with company procedures
• Assist with Benefits Open Enrollment activities and other employee benefits-related projects
• Assist with employee engagement activities, HR initiatives, and special projects as needed
• Assist with the recruiting and hiring process, including posting job openings and maintaining job postings
• Assist with reviewing applications, coordinating interviews, communicating with candidates, and tracking candidate activity
• Maintain recruiting records and assist with tracking job fairs, recruiting events, and staffing agencies
• Assist with job fair and recruitment event coordination and preparation
• Assist with the Applicant Tracking System (ATS) and other recruiting-related systems
• Provide administrative support to HR, Accounting, and other departments as needed
• Assist with company travel arrangements, including booking flights, hotels, rental cars, and other travel-related accommodations
• Assist with spreadsheets, data entry, reports, correspondence, and other administrative tasks
• Perform scanning, copying, filing, emailing, and other general office duties
• Assist with maintaining organized electronic and paper records
• Support special projects and other duties as assigned

Requirements

• Previous experience in Human Resources, recruiting, office administration, or a related field preferred
• Bachelor's degree, or relevant coursework in Human Resources, Business Administration, or a related field preferred; equivalent experience may be considered
• Strong organizational skills with excellent attention to detail and follow-through
• Highly adaptable with the ability to prioritize and manage multiple tasks in a fast-paced environment
• Motivated, enthusiastic, coachable, and eager to learn
• Forward-thinking and proactive with the ability to identify and address administrative needs
• Excellent written and verbal communication skills
• Professional interpersonal skills with the ability to interact effectively with employees, candidates, managers, and individuals at all levels of the organization
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information
• Proficiency with Microsoft Office, including Word, Excel, PowerPoint and Outlook
• Ability and willingness to learn and effectively use HRIS, ATS, and other company systems
• Strong customer-service mindset and a positive, team-oriented attitude
• Ability to work independently while also contributing effectively as part of a team

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer
• Ability to lift and carry up to 15 pounds, such as file boxes and office supplies
• Ability to bend, reach, and carry files and office materials as needed
• Manual dexterity to operate standard office equipment, including scanners, copiers, printers, and computers
• Ability to move throughout the office and access filing and storage areas as needed

Work Environment

This position operates in a professional, fast-paced office environment and requires regular interaction with employees, candidates, managers, and other departments. The successful candidate must be comfortable managing changing priorities while maintaining accuracy, professionalism, confidentiality, and a positive attitude.

Benefits

• Eligible to participate in all Company benefit plans, including: Health, Dental, Vision, and HSA (effective 1st of the month after 30 days; subject to plan terms)
• Company-paid life insurance and EAP; voluntary short-term disability
• PTO (accrual-based) and company-paid holidays
• 401(k)