Human Resources Administrative Assistant

Responsibilities

• Provide administrative support for the HR team and perform diverse clerical duties including but not limited to: Scheduling meetings; Taking meeting minutes; Preparing letters, memos, reports; Submitting invoices; Preparing and submitting corporate expense statements; Answering phones; Ordering supplies for the department.
• Maintain the integrity and confidentiality of employee-related and Human Resource documents; Ensure that all information is scanned and filed appropriately and in a timely manner.
• Provide high quality service by responding to associate questions and requests via the Helpdesk ticket system, telephone, email, and in person.
• Aid with the staff onboarding and offboarding process which includes but is not limited to: Preparing new hire packets, updating the Employee Directory, termination checklist administration, ensuring that all personnel files are up to date and organized in the prescribed manner.
• Update benefits/payroll systems when necessary, including but not limited to: HRIS system, online benefits enrollment system, and all employee benefits portals/systems, etc.
• Create reports when necessary, using various systems including but not limited to: HRIS system, online benefits enrollment system, all employee benefits portals/systems, etc.
• Make updates to the credit union's employee phone list and communicate changes to the Marketing Department; Update the visual directory as necessary.
• Maintain employee information in the emergency alert system.
• Intranet administration - Post various types of employee communications (including daily birthdays) on The Hub and ADP Workforce Now portal; Ensure all HR-related pages/sections on The Hub and ADP are up to date; Provide training to Hub page administrators in other departments when necessary.
• Assist with planning and execution, as well as attend, employee-related functions, events, and activities including but not limited to: Annual Recognition Dinner, staff meetings, wellness events, retirement celebrations, holiday/celebration luncheons, holiday events, monthly food trucks.
• Shop for employee-related events when necessary.
• Review, sort, and disperse incoming mail and faxes to the appropriate HR personnel.

Qualifications

• One to three years of similar or related experience, preferably in Human Resources or an administrative position.
• Event planning experience is a plus.
• Professional well developed interpersonal skills - verbal and written - essential for interacting with associates, all levels of management, and vendors while projecting a positive image as a representative for the Human Resources Department and the credit union.
• Proven ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and attention to detail.
• Proven ability to handle multiple tasks in a fast-paced environment, organize and prioritize work assignments, and manage time effectively to complete tasks in a timely manner.
• Ability to work independently.
• Must be able to work under pressure and extended hours during certain periods of the year.
• Requires judgment to apply broader aspects of established practices to situations which go beyond clear, concise guidelines.
• Must be skilled at conducting research, analyzing data, working with numbers, and maintaining comprehensive records.
• Proficient with or the ability to quickly learn company- and HR-related systems (Symitar, Synergy, Banktel) and similar computer applications.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, Outlook, PowerPoint) and Adobe.
• Must possess excellent office skills and the ability to handle a wide variety of duties.

Pay

Competitive salary commensurate with experience and an extensive benefits package including paid time off, health benefits, 401(k) with a generous company match, and future growth opportunities within the company.