HR Program Coordinator (Workforce Pathways & Programs)

At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our team, you'll have the opportunity to join our quest for better health care, no matter where you work within the Northwestern Medicine system.

About the role

The HR Program Coordinator reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.

Responsibilities

• Manage all aspects of the Northwestern Medicine Campus and Community Recruitment Programs.
• Coordinate pipeline initiatives in partnership with the NM Academy and Community Affairs.
• Lead coordination and completion of external workforce award applications including writing essays, compiling key data and metrics from across the organization (e.g., Working Mother 100 Best, HEI LGBT survey, Beckers Top Companies to Work For, and other regional awards).
• Professionally represent Northwestern Memorial HealthCare by attending appropriate external and internal events and meetings related to pipeline activities.
• Develop and maintain relationships with all community partners, customers, and vendors.
• Work collaboratively with other members of the HR division and serve as a project team member for various HR projects.
• Seek to continually improve and enhance HR workforce initiatives through automation and streamlining.
• Complete administrative tasks/projects supporting the Director, Human Resources including meeting scheduling, management of P.O./invoices.
• Independently plan and execute activities in support of projects and meetings such as room scheduling, signage, catering, equipment, and appropriate notifications.
• Coordinate monthly HR team meetings.
• Adhere to project timelines and independently navigate obstacles.
• Perform miscellaneous tasks and projects as directed.
• Adapt behaviors and work methods in response to new information, changing conditions, customer needs, and unexpected outcomes.
• Embody leadership, team building, and group facilitation skills.
• Build trust with customers and team members.
• Assist others in focusing on detailed tasks, actions, and solutions.
• Express ideas and facts in a succinct, organized manner in groups and one-to-one conversations.
• Maintain confidentiality.

Requirements

• Bachelor's degree.
• Demonstrated mastery of Microsoft Excel, Microsoft Word, Access, and PowerPoint.
• Excellent organizational, project management, and time management skills.
• Detail-oriented with a natural commitment to follow-through.
• Professional and polished.
• Excellent communication skills (verbal and written).
• Ability to work under pressure in a fast-paced environment.
• Flexible and demonstrates comfort with ambiguity.
• Strong intellectual curiosity, initiative, and highly effective listening skills.
• Comfortable handling multiple projects and accurately setting priorities on a regular basis.
• Thinks creatively and works as a collaborative team member.

Preferred Qualifications

• Familiarity with PeopleSoft and web-content management.
• Master's degree.

Benefits

We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Benefits include tuition reimbursement, loan forgiveness, 401(k) matching, and lifecycle benefits.