HR Lifecycle Administrator

Position Summary

The Human Resources Administrator is responsible for overseeing and approving employee lifecycle workflows, ensuring data accuracy across HR systems, and supporting compliance, reporting, and audit processes. This role manages HR records, partners with Payroll and Benefits, and supports the transition from manual to automated workflows.

Key Responsibilities

• Process and review high-volume employee lifecycle transactions (status changes, pay changes, etc.)
• Ensure accuracy of job data, job codes, cost centers, and position structures
• Validate alignment between HR actions, job descriptions, and system records
• Support managers and employees with HR workflow approvals and system questions
• Audit HR data across systems and resolve discrepancies
• Generate workforce reports and provide trend insights to support decision-making
• Maintain accurate, secure, and compliant employee records
• Support internal and external audits (state, federal, and grant-related)
• Ensure compliance with HR regulations, documentation standards, and reporting requirements
• Provide backup support for compliance-related functions
• Support transition from manual to automated HR workflows
• Identify opportunities to improve HR processes and employee experience
• Develop and maintain SOPs, process documentation, and FAQs
• Maintain consistency across templates, memos, and communications
• Partner with Payroll and Benefits to ensure alignment on employee changes
• Communicate updates and ensure timely processing aligned with payroll cycles
• Support organization-wide HR initiatives and reporting needs

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field
• Minimum 3+ years of HR administration or HR systems experience (California experience required)
• Experience in nonprofit or regulated environments preferred
• HR certification (PHR, SHRM-CP, etc.) a plus
• Experience with HRIS/HCM systems (UKG Ready preferred)
• Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP, formulas)
• Proficiency in Microsoft Office Suite

Skills

• Strong attention to detail and data accuracy
• Analytical mindset with ability to identify trends and issues
• Problem-solving and process improvement skills
• Ability to manage high-volume work in a fast-paced environment
• Strong communication and customer service skills
• Ability to handle sensitive information with confidentiality

Work Environment

• Hybrid role with minimum two days onsite in South San Francisco
• Primarily office-based work using standard systems and equipment
• Collaborative work with HR, Finance, and cross-functional teams