HR Clerk

Mid-Willamette Valley Community Action Agency (MWVCAA) invests in people and their futures to reduce the impacts of poverty. Working at MWVCAA means becoming part of a mission-driven community dedicated to equity, dignity, and opportunity for all.

About the role

As an HR Clerk, you will provide general clerical support to the Human Resource Department, including scanning, data entry, filing, submitting background or DMV checks, and gaining experience in document editing and surveys. You will also assist with requests via the HR email inbox as directed by the HR Supervisor. This role supports the vital operations that allow our programs to run efficiently, directly contributing to our mission of reducing the impacts of poverty in our community.

Responsibilities

• Provides clerical support and general assistance to HR Department Staff and the Associate Director.
• Researches and assembles information for projects such as onboarding, recruitment outreach, group trainings, job fairs, and all-staff events.
• Learns basic HR processes in support of recruiters, including but not limited to:
  • Conducting phone screens.
  • Conducting pre-employment screening.
  • Adding new hires into Paycom.
  • Creating paper and digital personnel files.
• Enters data into systems accurately from submitted paperwork.
• Scans and attaches documents to employee files.
• Provides support as needed to HR Assistants by responding to email requests pertaining to document updates and data entry.
• Performs editing tasks such as surveys, proof-reading job postings, job descriptions, and other documents.
• Provides occasional back-up front desk phone and check-in tasks if a receptionist is out of office.
• Performs other reasonably related business duties as assigned by immediate supervisor and other management.

Requirements

• High School Diploma or GED.
• One year of administrative experience or documented college coursework. Degree completion is not required.
• Preference may be given to candidates who are actively enrolled in post-secondary education in Human Resources, Business Administration, Psychology, or a related field.
• Must pass a comprehensive MWVCAA background screening prior to employment.
• Successful registration with the Central Background Registry of the Child Care Division.
• Must pass pre-employment and random drug/alcohol screenings.

Skills

• Basic computer skills, including experience with Microsoft Office (Outlook, Word, Teams, Excel).
• Attention to detail and accuracy.
• Oral and written communication skills, with the ability to respond to requests in a professional manner.
• Bilingual English/Spanish reading, writing, and speaking capabilities are preferred but not required. A bilingual differential may be available upon successfully passing a bilingual skills test.

Physical and Mental Demands

• Specific vision abilities required by this job include close vision and ability to adjust focus.
• Occasionally lift up to 25 pounds.
• Manual dexterity for data entry and handling office equipment.
• Able to move between floors using stairways (no building elevator available).
• May need to crouch to do filing tasks.
• Frequent processing of large amounts of time-sensitive paper and digital files while maintaining accuracy and confidentiality.

Work Environment

• Indoor, office work environment with frequent interruptions and demands.
• Works with staff and applicants over the phone, video calls, and in-person.
• Occasional noise and distractions in workspaces.
• May require flexibility to change workspaces to adjust to staffing levels and space constraints.

Benefits

• 401k contribution after 1 year.
• Employee Assistance Program.
• Life insurance.
• Health, Vision, and Dental Insurance.
• For some positions, employees may be eligible for company-sponsored continuing education.