Records Clerk

About the role

This position serves as a Records Clerk within the Police Division of the Administration Department. The position is non-exempt and falls under the FLSA classification. It is effective from October 26, 2015.

Responsibilities

• Transcribes police reports, statements and general office correspondence from tape, disks or computerized dictation system using a word processing system like Microsoft Word.
• Enters and retrieves data entries into in-house, state and national computer systems.
• Distributes copies of reports to officers, courts, prosecutors, attorneys, other law enforcement agencies and the public, adhering to laws, procedures and policies regarding dissemination.
• Scans and files reports into proper file categories and locations.
• Assists other criminal justice agencies in obtaining police reports, criminal histories and DL printouts.
• Operates copying machine, fax, document scanner, multi-line phone set and other office equipment.
• Affords assistance to walk-in customers by making copies of police reports, registering bicycles, and answering routine non-technical questions; directs other inquiries to the appropriate division.
• Answers incoming telephone calls and routes calls to appropriate individuals in the Police Department, City Hall and the Justice Center.
• Performs record checks as required, according to law and department rules and procedures.
• Collects and accounts for cash funds and checks generated from providing various services to individuals and agencies.
• May assist with handling, treatment and care of animals at Animal Control.
• Sorts and distributes mail for the Justice Center.
• May help train new employees.
• May serve as a member on various department committees.

Requirements

• Must be a US Citizen.
• Graduation from High School or GED equivalent.
• Must not have been convicted of a felony.
• Must not have been convicted of a misdemeanor within the last 5 years, except minor traffic-related incidents.
• Must possess a valid drivers license at time of application and meet insurability standards under fleet insurance policy.
• Must have a typing speed of 30 WPM (tested at Leavenworth Workforce Partnership Center).

Qualifications

• Successfully transcribe oral dictation.
• Proficient in business English, spelling, grammar and punctuation.
• Knowledge of basic arithmetic.
• Knowledge of modern office practices and procedures.
• Ability to transcribe from various dictating devices onto computerized word processing system.
• Ability to deal courteously and tactfully with the general public at all times.
• Ability to develop and maintain effective working relationships with the public, departmental personnel and other city employees.

Skills

• Proficiency with business English, spelling, grammar and punctuation.
• Basic arithmetic skills.
• Knowledge of modern office practices and procedures.
• Ability to transcribe from various dictating devices onto computerized word processing system.
• Ability to deal courteously and tactfully with the general public at all times.

Benefits

N/A

Pay

N/A

Schedule

N/A