HR Assistant

Responsibilities

• Advise and administratively support Human Resources activities through factual, clear, concise, and appropriately coordinated written communications (briefings, memoranda, signatory drafts, and other documents).
• Use knowledge of Air Force civilian and military personnel systems to research, assess, and provide recommendations on HR issues and initiatives.
• Prepare management documentation and briefing materials for senior leadership; present or support presentations as required.
• Provide staff support to senior managers and organizational staff: compile and analyze information for projects, track deliverables, and prepare background papers and talking points.
• Cook up and distribute meeting invitations and background materials. Ensure required participants are invited and confirm attendance. Maintain attendance logs, minutes, action item trackers, and assign/update action officers.
• File and archive meeting documentation in accordance with organizational policy. Maintain meeting and conferencing schedules, video/online conferencing setup instructions, and equipment maintenance logs; provide on-site or virtual meeting execution support.
• Monitor progress toward completion of taskings and initiatives; keep leadership informed on issues affecting Directorate mission.
• Draft and coordinate program policy guidance and initiative communications for distribution across the organization.
• Provide travel planning and execution support, to include acting as a Non-DTS Entry Agent (NDEA) where authorized; perform CBA reconciliation at assigned permission levels consistent with DoD/Service guidance and restrictions.
• Support planning and execution of program events (logistics, participant coordination, material preparation).
• Perform other administrative duties as assigned to support senior leadership and mission requirements.

Qualifications

• Citizenship: Must be a US citizen
• Clearance: Current Active Secret Clearance required at time of application
• Education: Bachelor’s degree in Human Resources, Business Administration, Public Administration, or related field preferred. Equivalent combination of education and experience may be accepted.
• Years of Experience: 5+ years of progressively responsible administrative or HR support experience, including direct support to senior leaders. Demonstrated experience with Air Force civilian and/or military personnel systems, policies, and procedures. Experience coordinating high-level meetings, producing minutes and action-item trackers, and preparing briefing materials for senior leadership. Experience with travel planning and Defense Travel System (DTS) processes preferred.

Preferred Qualifications

• Certifications: SHRM-CP/SHRM-SCP, PHR/SPHR, or equivalent.
• Prior military service or DoD HR/Manpower experience.
• Prior experience as an NDEA or with DTS permission levels and CBA reconciliation.
• Familiarity with organizational records filing policies and information assurance practices.

Additional Information

• Location: Hanscom Air Base
• On-site/Hybrid/Remote: Onsite
• Travel: 10%
• Pay Range: USD $75,000.00 - USD $94,000.00 /Yr.