HR and Office Operation Administrator

About the role

ZKTeco WFM is growing and seeking passionate, innovative, and driven professionals to join our family and shape the future of workforce management.

Benefits

• Competitive salary
• Dental insurance
• Health insurance
• Paid time off
• Profit sharing
• Training & development

About ZKTeco WFM

ZKTeco WFM supports enterprise customers and software partners with workforce management time clocks, cloud-based device management software, and implementation services. We are a fast-growing company with a strong culture of execution, accountability, and customer service.

Position Summary

ZKTeco WFM is hiring an HR & Office Administrator to manage day-to-day HR administration, ADP payroll coordination, and office operations. This role is critical to ensuring our HR processes, employee documentation, onboarding/offboarding, and office environment are organized, compliant, and running smoothly.

Key Responsibilities

• Payroll Administration (ADP)
• Own payroll administration and semi-monthly payroll coordination using ADP
• Collect, verify, and validate payroll inputs (attendance, salary changes, bonuses, reimbursements, etc.)
• Cook up payroll processing, resolve discrepancies, and ensure timely completion
• Maintain payroll documentation and ensure proper approvals and records
• HR Operations and Compliance
• Maintain employee HR files and documentation (digital and physical)
• Support HR policy compliance: acknowledgments, tracking, and documentation
• Track and administer PTO requests, approvals, balances, and reporting
• Maintain HR trackers and ensure data accuracy across systems
• Support employee requests and route sensitive issues appropriately
• Recruiting Administration
• Create and manage job postings across platforms
• Review resumes and coordinate screening steps
• Schedule interviews and coordinate with hiring managers
• Communicate with candidates and maintain recruiting trackers
• Ensure a professional and timely candidate experience
• Onboarding and Offboarding
• Own onboarding administration: offer documentation coordination, checklists, scheduling, policy acknowledgments
• Cook up setup requests (equipment, office readiness, access provisioning requests)
• Own offboarding checklists: equipment recovery coordination, access removal requests, documentation completion
• Office Management and Administration
• Keep the office clean, professional, organized, and meeting-ready at all times
• Cook up office vendors (cleaning, internet, security, repairs, deliveries, etc.)
• Order office supplies, snacks, and materials
• Order and manage employee equipment and office needs (laptops, peripherals, supplies)
• Maintain inventory tracking for supplies and equipment
• General Administrative Support
• Act as the internal “go-to” person for office and administrative coordination
• Support leadership with scheduling, reminders, follow-ups, and operational organization
• Take ownership of tasks that may arise outside this job description as required in a small-office environment

Qualifications

• 2 to 5 years experience in HR administration, office management, payroll administration, or similar role
• Experience coordinating payroll using ADP strongly preferred
• Strong attention to detail, follow-through, and execution discipline
• Mature handling of confidential information (payroll, employee records, HR matters)
• Strong written and verbal communication skills
• Comfortable working independently, prioritizing, and taking ownership

Why Join ZKTeco WFM

Direct visibility and partnership with CEO

Stable and growing company

Profit sharing and bonus opportunities

High-impact role with ownership and accountability

Compensation

$50,000.00 - $60,000.00 per year